Supply Chain and Information Management Officer

International Organization for Migration

Position Title : Supply Chain and Information Management Officer

Duty Station : Uzhgorod, Ukraine

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 June 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Supply Chain Officer, and coordination with relevant units, the Supply Chain and Information Management Officer will contribute to the development and implementation of warehouse portal databases which may be required to support the overall Country Office’s (CO) warehouse stocks management activities and information management.

Core Functions / Responsibilities:

1. Implement the integrated mechanism for data gathering and information management across all supply chain logistic activities to ensure accurate and reliable data is collected, stored, and submitted in a timely manner.

2. Support the effective Logistics tracking implementation; facilitate regular monitoring as per agreed timelines; draft project status and progress reports.

3. Facilitate the effective use of the designated information system, including warehouse portal and other databases, to coordinate the implementation of the information management mechanism.

4. Monitor and supervise the data collection processes and the overall data management activities including encoding, storing, and transferring warehouse data from Turkey, Greece, Slovakia, Poland to Ukraine, as well as processing and support to the analysis of the collected data and information locally.

5. Support the planning, development and implementation of CO’s Information Management Systems and reporting tools.

6. Monitor and follow up on the timely preparation and generation of local level information products, and support information sharing and dissemination to all relevant channels.

7. Identify gaps on data and information relevant to the emergency response operation and contribute to the preparation of project proposals aiming to address such needs.

8. Contribute to the development of, and organize and conduct training modules for the stakeholders as required for the implementation of information management mechanism to facilitate smooth roll out.

9. Coordinate the development and enhancement of the integrated, methodology for data collection and information gathering packing as required and needed by Programs.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collection, storing, processing, and analyzing data to generate information products;

• Experience with handling confidential data;

• Experience in supervising and managing staff and activities at an operational level in humanitarian emergencies and/or major data collection operations;

• Experience in analysing statistical information.

Skills

• Expertise on data processing and analysis software (MS-Excel, etc.)

• In-depth knowledge of the latest technological developments in information technology and information system;

• Demonstrated ability for leadership in the context of partnership building and consensual decision-making;

• Ability to formulate IM-related technical requirements and Operating Procedures;

• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa;

• Ability to compile and holistically analyse diverse datasets;

• Demonstrated team-building and information management skills;

• Demonstrated understanding of different data collection methodologies;

• Understanding of relational data theory;

• Advanced data visualization and information design skills.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Ukrainian and Russian.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 June 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 10.06.2022 to 23.06.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2022 183 Supply Chain and Information Management Officer (P2) Uzhgorod, Ukraine

(57622522) Released

Posting: Posting NC57622523 (57622523) Released