Office and HR Manager

• An opportunity to make a real difference to the lives of thousands|An excellent and impactful role working across the SASP organisation

About Our Client

The Office and HR Manager is an integral role providing the central back-office services required to ensure SASP functions smoothly on a day-to-day basis. This important role will lead and oversee all aspects of the organisation’s HR, compliance, IT, governance and building management to support the expanding and varied operations at SASP.

The role requires the management of SASP administration, the operation of payroll and some other finance functions that sit alongside the Finance Officer. Alongside these duties the role provides a key communication function with the Board and staff across a broad range of activities and programmes. The post holder will also be part of our Senior Management Team (SMT) with specific input on HR, Policy and Office Procedures.

For further information please read the attached job description and application form.

Job Description

• Provide the Human Resource function for SASP through the understanding and legal interpretation

of up-to-date recruitment law and processes, including Safer Recruitment. Advise the Chief

Executive Officer and other Senior team members on employment law, HR issues and workplace

• Administer the process for employees throughout the whole life cycle. This includes, but is not limited

to: producing contracts of employment, review of fixed term contracts, changes in

hours/responsibility, processing and monitoring absence records.

• Working with senior managers across the organisation to facilitate the recruitment process, from

advertisement of vacancies, collation of applications and arranging interviews etc.

• Generate, maintain, and update personnel files and documentation throughout all stages of

employment from recruitment to leaver.

• Understand the DBS processes and criteria, process and verify applications, identify and record

results.

• Responsibility to ensure that the Employee Handbook and other workplace policies are kept up to

date and communicate with management, the whole workforce and/or individual employees on these

matters where appropriate.

• Using SAGE50 Payroll, prepare & process the monthly payroll, including timesheets, expenses,

statutory payments and recording absence, through to reporting to HMRC.

• Manage online banking accounts, and payment providers, receive and make a range of payment

types, support finance dept in preparing and receiving invoices, annual audit support. Manage Office

budget

• Prepare and communicate pension information to external providers and employees.
• Responsibility to maintain a Safe & Healthy Working Environment, managing

changes/improvements, recording any issues and action taken. liaise with external consultants for

advice and support on Health and Safety, prepare and update office-based risk assessments.

• Manage and keep up to date the records and databases for company Policies and Procedures
• Arrange quotes and insurance policies on an Annual basis for all activities of the business. Be first

point of contact for the insurance brokers and raise queries from staff.

• Operate Microsoft 365 email, cloud databases, storage and IT hardware. Have an understanding of
• Management of the office building, office functions and processes and be a main source of advice,
• Liaise with landlords and be the first point of contact for the premises regarding tenancy, lease
• Arrange contracted services for cleaning, maintenance, and repair.
• Be a primary key holder and Out Of Hours contact. Arrange action where required.
• Manage service contracts and renewals for communications systems – IT, landline, broadband and

mobile phone contracts. Issue and arrange service/repair of equipment and annual PAT testing.

• Overseeing, advising staff on and updating SASP’s Privacy Policies, compliance with GDPR and

Data Protection in line with current regulations, and arrange regular staff training.

• Take lead responsibility for Fire Warden, including, writing and carrying out Evacuation procedures

and practices, preparation of Fire Safety policy, daily, weekly, monthly & annual fire checks as

appropriate including weekly fire alarm testing, and adherence to regulations governing Fire Safety.

• Liaise with partner Desk Hirers, preparing annual Service Level Agreements as required.

General, Governance and Management

• Line manage and support the part time Administrative Assistant
• Ensure that SASP continues to meet the requirements of Tier 3 UK Code of Sports Governance from
• Board – Attend and minute Board and Finance and Audit (FAR) evening meetings per annum.
• Be a member of the Senior Management Team with specific input on HR, Policy and Office
• Identify opportunities for process and office management improvements, and design and implement

new systems.

• Respond to telephone and email enquiries from customers and partners as they arise and ensure

they are actioned.

• Undertake any other duties commensurate with the nature and grading of this post or at the direction

of the line manager.

The Successful Applicant

Please visit https://www.sasp.co.uk/jobs/8375 and download the Job Description for more information

What’s On Offer

Please visit https://www.sasp.co.uk/jobs/8375 and download the Job Description for more information

Contact: Sam Coleman

Quote job ref: JN-032022-5288479