Kenya: Subgrants Officer

ABOUT INTERNEWS

At Internews, we believe everyone deserves trustworthy news and information to make informed decisions about their lives and hold power to account. We train journalists and digital rights activists, tackle disinformation, and offer business expertise to help media outlets become financially sustainable. Internews is an international nonprofit with 30 offices around the world, including headquarters in California, Washington, DC, London, and Paris, and regional hubs in Bangkok and Nairobi. Internews is registered as a 051(c)3 nonprofit as EIN 94-3027961.

Kenya Safe and Inclusive Digital Space (KenSafeSpace) is a European Commission-funded multi-stakeholder project, aimed at strengthening the voice, capacity, and influence of Kenyan human rights organizations, to promote and safeguard democratic, safe, and inclusive digital space.

POSITION OVERVIEW

The Subgrants Officer will manage the day-to-day administration of subgrants and service contracts, including tracking budgets, payments, compliance, and modifications; build capacity of subgrantees in various areas including financial management and reporting, ensuring all procedures are followed and consulting with Internews Headquarters for information or financial issues regarding partners. The Subgrants Officer will support conducting Organizational Capacity Assessments (OCA) to implement capacity-strengthening strategies in response to identified capacity gaps.

DESCRIPTION OF MAIN DUTIES AND RESPONSIBILITIES

• Work closely with the Project Director in drawing up workplans of subgrantees of KenSafeSpace project in Kenya.
• Manage a portfolio of subgrants, including developing budgets, tracking expenditures, and submitting reports.
• Conduct subgrant budget analysis and review budgets for accuracy, completeness, and adherence to internal financial requirements.
• Conduct needs assessments and organizational capacity assessments (OCA) of subrecipients.
• Lead the development, implementation, and monitoring of institutional capacity action plan of each organization-support utilizing the outcome of the OCAs.
• Provide monitoring and oversight on subgrants, including financial tracking and progress towards deliverables.
• Maintain subrecipients’ activity tracking schedules for project development, field reports, site visits, and follow-up communication with funders.
• Ensure the procurement policy is strictly adhered to and ensure documentation of relevant procurement processes.
• Work closely with the regional finance team to support the project’s financial systems, including accounts payable, accounts receivable, and general ledger.
• Elaborate monthly financial statements including bank and petty cash reconciliation for submission to regional office and Internews Europe.
• Ensure timely payment of suppliers and service providers subject to appropriate documentation.
• Ensure compliance with Internews and European Commission rules and regulations.

QUALIFICATIONS

• At least 2 to 3 years of grants coordination/monitoring experience, strong EU grant management experience preferred.
• Experience in designing and implementing capacity building training for Kenyan CSOs. This includes strategic planning, organizational capacity development, financial and operational analysis, financial reporting, etc.
• University degree in Project Management, Business Administration, or a related field.
• Excellent report-writing, oral, and presentation skills.
• Proficient in project narrative reporting, analytic and financial management skills.
• Understanding of and experience with the administration of European Union-funded grants, cooperative agreements, contracts, and procurement.
• Excellent Information Technology skills (including Microsoft Excel, Microsoft Word, and project management systems).
• Ability to multi-task and proven organizational skills, with strong attention to detail.
• Proven ability to operate effectively in a multicultural environment.
• Experience with administrative systems of international NGOs required.
• Skilled in cooperative resolution of problems.
• Practical experience in establishing and operating participatory training programs.
• Must be self-reliant, resourceful, a good problem-solver, good-humored, and flexible.