HR Officer

Background/IRC Summary:

The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster, including the climate crisis, to survive, recover, and gain control over their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC Poland: On 8 February 2022 three IRC staff arrived in Poland to initiate scoping of local and national actors in Warsaw, Lublin, and Rzeszow as well as across the Western, Central, and Eastern regions in Ukraine. When on 24 February Russian troops entered eastern Ukraine with the aim of toppling the government led by President Volodymyr Zelenskyy and conflict-affected individuals started fleeing to neighboring countries, the IRC established a presence in Poland to build partnerships with local state, civil society, and private sector actors to respond to needs of arriving refugees. As of April 26, over 5.3 million people have fled Ukraine seeking safety with nearly 50% (2.9 million) of those displaced fleeing to Poland. Reports indicate almost all arrivals in Poland are women and children, including those that are unaccompanied and separated, as well as older persons. IRC Poland’s goal is to ensure the survival of emergency-affected people in a way that enables their safety, dignity, and empowerment. Working in the program areas of economic recovery and development and safety, the IRC will accomplish this by working to see that 1) People affected by the war in Ukraine are able to meet their immediate and basic needs with safety and dignity and avoid harmful coping mechanisms and 2) People affected by the war in Ukraine are protected and supported to recover from the consequences of violence and displacement through equitable access to services and information.

Job Overview:

The HR Officer is responsible for ensuring that the day-to-day HR and administration activities are performed in accordance with IRC policies, procedures and appropriate HR practices. HR Officer is also responsible for GDPR procedures for Polish with the cooperation of regional GDPR team. The position reports to the HR Coordinator and works closely with the HR team to ensure effective and efficient HR and administrative services are provided to support program activities in Poland. If you are passionate about IRC’s mission, making a positive impact and seeing an improvement in people’s work lives, join us!

Major Responsibilities:

• Personnel Administration:
  • Running HR administrative tasks including time and effort, paid time off tracking, completing status change forms and other assigned paperwork
  • Prepare employee contracts and ensure that staff have the resources they need to perform their jobs
  • Prepare all personnel administration documentation for employees
  • Prepare HR and data reports and analysis regarding employee administration
  • Preparing monthly payroll files
  • Ongoing cooperation with payroll vendor
  • Administration of Workday platform
  • Administration of Time & Attendance platform
  • Respond to common employee inquiries regarding payroll, benefits, and policies
  • Conduct monthly admin orientation with new staff
  • Assist with other related activities as assigned
• GDPR:
  • Supervising of the GDPR information flow: clauses, agreements
  • Monitoring activities in the organization in terms of compliance with GDPR
  • Cooperation with regional GDPR and IT team

Requirements:

• • Education Degree or professional certificate in Human Resources or equivalent work experience.

Experience

• • Meaningful professional experience in human resources and personnel administration in similar position preferred
    • Prior experience in running personnel admin processes
    • Prior experience of preparing/disseminating payroll is a plus
    • Prior experience in running & implementing GDPR processes
    • Prior experience in Workday is a plus
    • Language: Fluent in Polish. Strong English proficiency highly preferred.
    • Functional knowledge, skills and ability:
    • Practical knowledge of Polish Labor Law
    • Practical knowledge of regulations in the field of personal data
    • Works collaboratively with team members to achieve results.
    • Relates and works well with people of different cultures, gender and backgrounds.
    • Ability to create a welcoming and comfortable environment for all staff members
    • Ability to work both independently and as part of a team
    • Able to respond rapidly to changing environments, yet remain productive and focused
    • Strong digital literacy (primarily Word, Excel, and Outlook)

Must have the right to work in Poland.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and makes sure policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality: The IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Diversity and Inclusion: At the IRC, our diverse clients, partners, and staff have the power, voice, and agency to shape programs and operations. We actively work to end all forms of systemic discrimination and foster an inclusive working environment where everyone feels respected, heard, valued, and supported. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. The IRC encourages women to apply and work with us to reach the people most in need of humanitarian assistance, such as women, widows, and children. The IRC is committed to providing a decent and safe work environment that considers needs of women in the workplace, including through maternity leave and safety protocols.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.