Grants and Partnership Manager Poland

Background

The Norwegian Refugee Council (NRC) is an independent, non-profit, humanitarian organization. Since the onset of the war in Ukraine, we have seen a large-scale of displacement of Ukrainians fleeing to the neighboring countries. In response to this, NRC is in the process of setting up humanitarian operations for refugees arriving in Poland, Romania and Moldova. We are focusing on an integrated approach that combines our sectoral areas of expertise – education, protection, urban displacement outside camps, legal aid (ICLA) and shelter – with the needs of a mobile refugee population, working to a great extent through local partners.

We are seeking highly qualified, resilient and dynamic professionals to be part of NRC’s start-up of operations in Poland.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

What you will do:

NRC is seeking an experienced Grants and Partnership Manager to provide leadership for all NRC work with national partners in Poland as it works to build the ownership, capacity, and resources of the partners to effectively respond to humanitarian needs in the country.

This position will lead the development and implementation of the partnership strategy that contributes to programme sustainability and high quality programs. Leads implementation of the core process of partnership management, supports partners in their project proposal development, contracting with NRC and implementation – as a facilitator between NRC Country Office staff and partner staff.

Moreover, the position will assist Head of Programs in development of the funding strategy to institutional donors, grants preparation, administration and reporting.

Generic Responsibilities

1. Provide technical support to partners, and involving other programme and support colleagues as needed.
2. Support partner’s adherence to the NRC policies, tools, handbooks and guidelines; provide compliance spot check / audit support and coordination
3. Capacity building of partnership staff and transfer of key skills
4. Liaison and collaboration with relevant stakeholders
5. Ensure up to date due diligence on all parties and downstream partners is conducted and documented; provide technical support as required.
6. Responsible for developing/and or reviewing donor grants proposals in collaboration with Technical Program Advisers and NRC Local Partners
7. Responsible for overseeing and ensuring efficiency, quality of the entire grants cycle management
8. Accountable for compliance in relation to grant management and project cycle management processes. Including providing an internal help-desk on donor related issues and deliver trainings on donor rules and regulations, as well as proposal and report writing.

Specific Responsibilities

1. The Partnerships and Grants Manager will help to identify and map potential partners in Poland
2. Contribute to the identification, design, formulation and negotiation of new projects and programs and draft concept notes and project briefs for discussion with partners.
3. Coordinate technical and financial requirements, and negotiate proposals to conclude new project agreements.
4. Drafts agreements and/or contractual documents required for the signature and implementation of new projects.
5. Support the Head of Program and other relevant staff in organizing meetings and engagements with relevant local actors, and during meetings, follow-ups, and negotiations with partners in order to achieve the most cost-effective and mutually beneficial terms for NRC engagement with prospective partners.
6. Build a network of key partners and stakeholders, keeping abreast of evolving trends (social, economic, and political), including the application of innovation to partnership and project development.
7. Proactively solve conflicts and address issues and misunderstandings that could occur between NRC and various partners.

Qualifications:

• Bachelors degree in a relevant field of study.
• Minimum 5 years of experience of grants management and programmatic implementation in a humanitarian/recovery context
• Good skills and experience in all aspects of programme cycle management – design and development, implementation, and monitoring and evaluation
• Experience in mainstreaming protection concepts within a humanitarian operation.
• Ability to coordinate tasks and work processes and work with short deadlines
• Documented results related to the position’s responsibilities
• Experience with facilitating and leading internal organisational processes.
• Fluency in English, both written and verbal. Fluency in Polish is preferred

Context related skills, knowledge and experience

• Previous experience of working with local partners
• Diplomacy and facilitation skills are essential
• Knowledge of Polish context is an asset
• Advanced computer skills, especially in Word, Excel, Power Point and Outlook.

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty station: Warsaw, Poland

Contract period: 1 year, with possibility of extension (national contract, with additional benefits for those moving from abroad)

Grade 9 in NRC’s grading structure. Salary/benefits will be according to NRC’s salary scale and terms & conditions for Poland.

Reporting line: Head of Programmes

Provides Supervision to: Grants & Partnership Coordinator

Travel: Upto 20%

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.