HR ADMINISTRATION MANAGER

Médecins Sans Frontières (Doctors Without Borders), an international medical humanitarian association founded in 1971, provides medical assistance to populations whose lives are threatened: mainly in cases of armed conflict, but also epidemics, pandemics, natural disasters or exclusion from care.

MSF WACA (West and Central Africa) was created in 2019 and aims to bring about a change in the dynamics of the MSF movement. WACA is driven by a significant number of doctors and humanitarians of Doctors Without Borders from West and Central Africa who wish to be heard, to contribute and above all to proactively assume responsibility for the humanitarian mission of the organization. WACA reflects an identity of humanitarians, an aspiration for MSF, a truly inclusive movement of people who share the values of empathy for others. Its strength is based on other MSF associations and its associative fiber is amplified by concrete operational objectives.

Why join us ?

You will find yourself a rich multicultural environment embellished with many relaxation areas to exchange or just create. The opportunity to test and learn. Every idea is welcome, your comments and opinions will be appreciated at all levels of the organization. The chance to be a key player in a growing and highly qualified team. And most importantly, great colleagues in a healthy work environment… (yes, yes..)

We are looking for: HR Administration Manager

Department: HR Administration

Direct Manager: Head of Administration Number of Team members to manage: 0 for the moment

Working %: 100%

Position based in: MSF WaCA HQ

Mobility: Some field visited in the Countries of interventions in Central and West Africa

Type of contract: Fixed term contract

Duration: 6 months renewable

Position to be filled on: 1st November 2022

General Objective:

The overall objective of this role is to build an HR & Administration Organizational structure for WaCA Office in Ghana. The HR & Administration Manager will be responsible for the effective implementation of WaCA HR strategy, policies and procedures in Ghana. He/she is responsible for the management of Human Resources for national and international staff in the mission within the framework of the national legislation.

Main responsibilities:

• Support in the setup of Administration structure;
• Handle all the administrative matters related to travel and hospitality of MSF visitors and Staff in;
• Responsible for the implementation of HR policies for national human resources defined in collaboration with the Head of HR and Administration;
• Ensure the alignment of all the HR Administration policies and Procedures to Ghana employment Law;
• Coordinate the administrative management of local teams, to outline and update the HR management procedures and tools, in accordance with the Ghana labor law and WaCA HR policies. (Recruitment, Onboarding, Briefing and Debriefing, Leaves, training, Payroll, end of contract, etc);
• Monitoring any risks associated with HR management;
• Ensure the optimization of HR, administration and payroll tools and procedures (contract templates, etc.);
• Ensure that administrative personnel files are created and filed , ensure that employee documents are in accordance with working;
• Organise and ensure an effective communication of all HR and Administrative policies and procedures;
• Create and maintain a close relationship with the Ghana labor office, Social Security office and the employment-related tax revenue office;
• Ensures that all legal obligations in terms of labor law are respected (employment contracts, remuneration, leave, declarations, etc.);
• Prepare the payroll and ensure that all the employment taxes and social security Declaration and payments are done in deadlines.

Job Profile

Education / Qualification / Pre-requisites:

Required: Bachelor’s Degree in human resources, business administration, social science or any other relevant field.

Preferred: Master’s degree in Human Resources, business administration, social science or any other relevant field.

Competencies / Skills:

• Strong leadership capacity with proven ability to drive change and continuous improvement of HR function;
• Ability to develop and implement strategies and monitoring systems;
• Capacity to develop clear positions and recommendations for Senior Management;
• Strong ability to read, understand, summaries complex material;
• Experience in people management of multicultural teams;

Aptitudes – Soft skills:

• Strong interpersonal skills and respect of diversity;
• High level of confidentiality;
• Strong analytical skills with the ability to understand, process, and document information;
• Strong organizational skills;
• Highly developed communication skills both written and verbal;
• Proactivity and to be solution oriented;
• Ability to think out of the box and to be creative;
• Diligence and attention to details;
• Integrity and honesty;
• Compassion and Empathy;
• Flexible.

Professional experience required:

• Minimum of 5 years’ experience working on an HR and admin role in a humanitarian or similar International 0rganisation;
• Good knowledge of HR Policies and Procedures;
• A Good understanding of the Ghana and Ivory Coast Labor Law (Understanding of the Niger and Nigeria Labor Law is an asset);
• Knowledge of the MSF organization and its practices is an asset;
• Experience in an international organization, humanitarian and/or multicultural environment is an asset.

Languages skills:

• Fluency in English and French (ability to conduct interviews and to write reports in both languages).

Computer skills:

• Proficiency and excellent knowledge in computers and Microsoft office (Excel, Word, PowerPoint, Homere, Oracle, etc.

N.B.:This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

In a dynamic work environment, MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, profile, physical disability or any other discriminatory ground.

Deadline: 17th September 2022 18:00 GMT

Only shortlisted candidates will be contacted. Female candidates who meet the requirements are strongly encouraged to apply.