Finance Manager

1. Financial and Management Accounting:

o Manage daily operations especially bookkeeping functions to ensure the organization’s financial transactions of all bank and Petty Cash accounts are recorded in line with fund accounting policies, on an accurate and timely basis.

o Posting all journals into the Financial Management ERP System.

o Maintain the accounting system to ensure accurate revaluation, reporting and compliance.

o Conduct the month-end, quarterly-end, and year-end closure processes ensuring that all financial operations are carried out in accordance with HFHI Financial policies and required local standards.

o Ensure statement of best practices in accounting systems and processes.

o Prepare the quarterly financial reports in line with HFHI Financial Indicators policy and submit to the area office in line with the submission deadlines.

o Ensure that the organization is well resourced by monitoring cash flow forecast and submitting timely International Transfer requests to the area office as needed and appropriate.

o Monitor on a periodic basis the Fund Balance movement and different sources of funding. Reconciling local and international funds’ transfers.

2. Loan Tracking System:

o Monitor the loan tracking system ensuring accuracy of aging of the outstanding portfolio.

o Ensure accurate tracking of loans’ receivables; booking properly the Allowance of doubtful Accounts of loans that will likely not be collected in the future.

o Supervise and ensure the integrity of the data entered in the Loan Tracking System and reported in the financial ledger confirming all data with Program Staff.

3.Financial planning, reporting and analysis:

o Coordinate and work with the management team to develop and finalize the annual plan and budget as per Area Office budgeting rules.

o Ensure that all required information is submitted to the area office within deadlines and that questions, feedback, etc. are responded to in a timely manner

o Ensure that the Annual Budget is posted into the Accounting System

o On monthly basis, produce relevant, accurate and timely reports for budget holders, department heads and project owners.

o Analyze financial data monthly, track key indicators and timelines. Provide written or verbal analysis to stakeholders such as management staff, the area office and HFHI, as required.

o Ensure all required statutory reports are filed with respective authorities (corporate income tax, charity commission, annual report, etc.)

4.Grants compliance and Donor Reporting

o Prepare budgets for all concept papers and proposals in cooperation with the Resource Development (fundraising) and Program departments.

o Analyze, verify, and review proposal budgets to ensure donor compliance and reasonableness.

o Coordinate proposal review process and ensure compliance with solicitations and donor regulations ensuring the process is monitored and approved by RFM and Grants and Compliance Department.

o Maintain up-to-date knowledge of donor rules and regulations.

o Track expenditure of all grants and projects by producing periodic BVAs and prepare timely financial reports for internal and external stakeholders.

o Ensure that all grant documentation is maintained according to donor standards and regulations.

o Review all payment requests to ensure that they meet the standards of eligible, allocable, and reasonable expenses.

o Conduct Financial Due-Diligence for potential Sub-Grantees/ Partners.

o Manage and monitor grantee budgets so that they do not exceed allowable amounts.

o Review sub-grantees timely reports and advise on the areas to be improved.

o Monitor sub-grantee payment requests as per Cash flow needs and Payments Schedule in the sub-agreement.

o Ensure proper capacity building to selected sub-grantees supporting them in creating and implementing proper financial management systems.

5. Internal controls environment:

o Promote a shared culture and ownership of maintaining strong internal controls throughout the Country Office.

o Directly manage the development, documentation, implementation, and monitoring of internal control processes that are in line with existing HFHI and organizational finance policies and minimize loss of organization’s assets.

o Implement financial policies and systems to ensure organizational efficiency and effectiveness.

o Maintain and regularly update the asset register. Ensure that the assets of the organization are maintained safely and securely.

6.Organizational Risk and Governance:

o Manage the operating environment to minimize risk for the potential loss of organizational resources.

o Advise the management on corrective measures needed and success of previous actions taken.

o Support all internal and external audits in a professional manner ensuring the timely implementation of all audit recommendations, avoiding any possibility of getting qualified audit report.

o Ensure that the organization always remains compliant to all relevant laws and regulations by constantly monitoring the legal and regulatory environment and ensuring adherence to the same, among them taxes and levies.

7.Procurement:

o Own managerial oversight over the procurement process ensuring that all procurements for the organization meet the standards of prudence, cost, accountability, and fairness.

o Advise management on procurement processes of required assets through a transparent and accepted procurement system.

o Draft and advise on contractual terms and conditions as appropriate, ensuring approval of such is obtained as per policy.

o Advise on the appraisal and evaluation of bids based on financial and non-financial criteria coordinating and documenting the process from Bidding Stage to Supplier Selection stage; to maintain robust and transparent records in accordance with the HFHI Procurement Procedure.

o Keep an up-to-date knowledge of related procurement legislation and Local Market rates.

o Ensure during the procurement process the commitment towards detecting violation of any procurement standards such as Conflict of Interest, etc.

8: Organization-wide strategic leadership and insights

o Manage finance staff and their performance with a high level of leadership skills maintaining a friendly, smooth environment within the department.

o Facilitate and promote interdepartmental collaboration as it relates to finance matters.

o Assist the National Director and management team on corporate governance, strategy, and regulatory compliance issues.

REQUIRED COMPETENCIES, SKILLS AND ABILITIES

· Professional competency and/ or knowledge in accounting and financial management

· Ability to use accounting systems and information technology to meet work requirements.

· Strong analytical skills. Detail oriented and ability to work and interpret numbers, financial figures and other financial information.

· Strong Communication skills – both oral and written.

· Ability to make professional financial presentations to a diverse range of audiences and stakeholder, both internal and external

· Ability to work with other cultures. Patience and perseverance in understanding and explaining issues with field staff.

· Ability to address issues and effect change through persuasion and diplomacy.

· Ability to determine work priorities and adhere to deadlines.

· Strong organizational skills with ability to manage multiple projects simultaneously

· Flexibility and independence to work in a changing and unstructured environment. Ability to work interdependently within a team.

· Creativity and innovativeness.

· Fluency in Arabic and English languages

REQUIRED ACADEMIC QUALIFICATIONS, EXPERIENCE AND KNOWLEDGE

· Minimum: A graduate degree in financial accounting or finance-related field

· Preferred: Professional certification and active membership for example CA, CPA, ACCA, CMA

· At least 10 years’ experience in accounting or financial management, in business or out of which at least 5 years should be at a senior management level such as Finance Manager in a non-profit Organization and with responsibilities for managing the Finance function of the organization.

· External audit supervision experience

· Preferred: experience managing large institutional grants from development partners like USAID, DFID, EU, KOICA etc. and/or performing grant audits like A133 audits

· Excellent knowledge of finance related legislation and standards such as the VAT Act, Income Tax Act, IFRS, GAAP etc.

· Experience in using Infor SunSystems Financials or similar financial management applications.

· Proficiency in MS Office applications, specifically Excel and Word.