Finance Assistant (RAS)

Job Description

Position Title: Finance Assistant (RAS)

Job classification: Ungraded

Duty station: Manila (Global) Administrative Centre (MAC)

Type of Appointment: Nine months with possibility of extension

Salary: Php 50,000 per month net of taxes (all-inclusive salary)

Context

Under the direct supervision of RAS Supervisor, and overall supervision of Head of RAS, the successful candidate will be responsible for the review of review, analysis, monitoring and follow-up of open items of specific Mission’s accounts together with open Projects in relation to the Data Cleaning for Business Transformation, to ensure compliance with IOM’s overall accounting regulations, rules, policies and procedures as well as assist in the smooth transition to the new ERP.

Core Functions / Responsibilities

1. Project balance review and clean-up

• Review of reconciliation provided by office to close project
• Assist Regional Accounting Focals (RAFs) on the follow-up of the pending adjustments from offices
• Assist RAFs on the analysis of the project status and provide recommendations
• Perform project closing balance adjustments, TECO of projects and update of endorsement details

2. Accounts Review

• Assist RAFs on the review of open items from the following accounts:
• Vendor open items (both staff and third party vendors – account payables, downpayments, prepayments).
• Other Receivables (one time customers and other customer accounts.
• Bank and cash balance reconciliations
• Open items on outgoing and incoming accounts
• VAT Receivables
• Self payers reimbursement in advance (232110)
• Suspense accounts and cost center
• Unposted Assets
• Active Beneficiary Assets
• Open POs and PRs

3. Based on the response received from office, review office feedback to analyze any recommendation on the proper action to be done and identify items that needs escalation to Heads for proper decision.

4. Perform adjustments to be posted by RAS.

5. Prepare summary of files on the status and required actions and coordinate with relevant units.

6. Perform special tasks in relation to BT cleanup where RAS has added role.

7. Provide assistance in the review of Project financial reports as may be assigned.

8. Perform other accounting functions as may be required

Required Qualifications and Experience

Education

• University degree in Finance or Accounting or a related field from an accredited academic institution with two (2) years of relevant professional experience.
• Certified Public Accountant (CPA) or equivalent is an advantage.

Experience:

• Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls.
• Experience in audit an advantage.
• Experience of Oracle (ERP) is an advantage.
• Knowledge in accounting and financial reporting system of IOM is an advantage.
• Computer literacy including proficiency in MS Office applications.
• Good analytical and problem-solving skills.