Administrative Assistant (MFS)

Job Description

Position Title: Administrative Assistant (MFS)

Job classification: Ungraded

Duty station: Manila (Global) Administrative Centre (MAC)

Type of Appointment: Six months with possibility of extension

Salary: Php 42,000 per month net of taxes (all-inclusive salary)

Context

Under the overall supervision of the MAC Director and direct supervision of Chief, Manila Financial Services (MFS) and, in collaboration with relevant units at MAC, the successful candidate will be responsible for the administrative tasks related to the needs of the MFS unit.

Core Functions / Responsibilities

• Draft routine correspondence; consolidate tables, reports, presentations, publications, and other documentations.
• Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, SharePoint, office files, etc.); present results in standard format.
• Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
• Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms, communication platform (MS Teams, Zoom, etc.), links and other facilities).
• Liaise with commons services and procurement units to ensure availability of office supplies and appropriate maintenance of office equipment.
• Perform other duties as required.

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration or related fields from an accredited institution with two (2) year of relevant professional experience; or,
• High school diploma with four (4) years of relevant experience

Experience:

• Proficient in Microsoft Office applications (e.g. One Drive, MS Teams, Word, Excel, PowerPoint, Outlook, etc.).
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting in the area of administrative/executive support is an advantage.
• Attention to detail, ability to organize electronic files/paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Excellent communication and team collaboration skills.
• Punctuality.