Finance Assistant (PCST)

Job Description

Position Title: Finance Assistant (PCST)

Job classification: Ungraded

Duty station: Manila (Global) Administrative Centre (MAC)

Type of Appointment: Six months with possibility of extension

Salary: Php 42,000 per month net of taxes (all-inclusive salary)

Context

Under the overall supervision of the Chief, Manila Financial Services, indirect supervision of Financial Analyst and National PCST Officer, and the direct supervision of the PRISM Central Support Team (PCST) Supervisor, the successful candidate will be responsible for project activation in PRISM, master data creation and maintenance, and in providing inputs to optimize the process and the system.

Core Functions / Responsibilities

1. Project Activation and Maintenance

• Modify as instructed the data elements in Project Structure (PS), Grants Management (GM) and Funds Management (FM) before release.
• Activate projects in PRISM/SAP and PRIMA.
• review WBS structure in Project System (PS) module.
• create within Grants Management (GM) module of grant and sponsored programs.
• create fund and funded programs within Funds Management (FM) module.
• review project structure and modify as required to ensure that specific Donor reporting.
• requirements will be achieved in close coordination with the respective reviewer from project activation team.
• ensure integrity of cross modular data integration (PS, FM & GM) and correct nomenclature.
• upon validation and activation of project in PRISM, activate the respective project in PRIMA to send the related notification to all stakeholders.

2. Master Data Creation and Maintenance

• Create new vendor records and update current vendor master records–Staff Vendors, Air– Ticket and Beneficiary Group Accounts.
• Create revenue lines for existing and newly activated in close coordination with project activation team, central accounting support and head of PCST.
• Create, modify, and close projects in PRISM/SAP on a per request basis. Upon endorsement from authorized officials, inform relevant persons and departments.
• Update as required the budget revisions, additional funding and other master data fields including change log.
• Ensure assigned tickets in FinCoorP are handled timely, monitored and follow-up/escalation are adhered consistently.
• Perform other administrative, system and accounting functions as may be required.

3. Perform other related functions that may be assigned by the supervisor.

Required Qualifications and Experience

Education

• University degree in Accounting, Finance, or a related field from an accredited academic institution with two (2) years of relevant professional experience; or,
• Completed High School Degree from an accredited academic institution, with four years of relevant professional experience.

Experience:

• Experience in the field of Accounting, Finance or Information Systems.
• Knowledge of accounting systems particularly SAP/Oracle and the generally accepted accounting principles and internal controls.
• Computer literacy including proficiency in MS Office applications.