Finance Assistant (G5)

Organizational Scope & Context:

Under the overall supervision of the Head of Resources Management (HRM) and the direct supervision of the National Finance Officer (NFO), the successful candidate will be responsible and accountable for providing necessary support to financial, budgetary and accounting functions of IOM Cairo mission.

Core Functions / Responsibilities:

1. Acts as a focal point for PRISM FI, guides staff of use of system and ensures Standard Operating Procedures (SOPs) are followed in the system.

2. Monitors effectiveness of internal controls and proposes improvements of existing processes and/or procedures.

3. Ensures payments to suppliers and staff members are made in a timely manner.

4. Maintains balance sheet accounts including bank and vendors while ensuring all balances are accurate and correct.

5. Ensures accurate and correct use of General Ledger (GL) accounts for all entries.

6. Oversees vendor accounts for down payments and eventual clearing.

7. Oversees suspense accounts and ensures they are cleared in a timely manner.

8. Assists in responding to audit queries and liaising with other missions in obtaining information required.

9.Ensures integrity of all data posted in PRISM, including related financial supporting documentations, proper filling and archive thereof to adhere to IOM and Donors’ regulations.

10. Draft monthly/annual financial reports for the Country Office and donors reports and analysis of financial results.

11. Ensures the submission of requested vouchers/supporting documents to donor when requested according to donor specifics.

12. Responsible for the preparation of monthly financial reports for the review and certification by HRM and Chief of Mission (CoM).

13. Brings to the attention of the HRM any relevant financial and budgetary issues.

14. Maintains a filing system for both scanning and in folders for all financial vouchers.

15. Communicates and works closely with other departments to ensure the overall objectives/performance is achieved always.

Treasury:

1. Monitors bank account movements and bank balances on a daily basis.

2. Assists (NFO) in cash management, including cash flow forecasts and prepares monthly Mission Funding Requests.

3. Oversees custody account and liaises with bank on outstanding issues and queries.

4. Assists the HRM and NFO in monitoring project receivables and following up with the donors.

Budget:

1. Assists the HRM in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the annual budget and other statutory requirements.

2. Monitors budget expenditures for assigned projects and recommends reallocation of funds as necessary.

3. Assists in the preparation of budget expenditure submissions.

4. Performs such other duties as may be assigned.

Required Qualifications and Experience:

Education & Experience

• Bachelor’s degree from an accredited Institution Business, Economics, Accounting/Finance or related field or related field, with three years of relevant professional experience
• High School degree/certificate with five years of relevant professional experience.

Experience

• Good analytical skills, with an ability to analyse financial information and reconcile discrepancies.
• High level of computer literacy to include experience in computerized accounting systems.
• Good knowledge of MS Office with excellent knowledge of MS Excel.
• Knowledge of SAP financials is essential.
• Previous experience working with IOM or with UN specialized agencies an advantage.

Languages

• Thorough knowledge of English and Arabic.
• Working knowledge of French is advantageous.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies –level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

This is a national position and as such only Egyptian citizens and legal residents with authorization to work in Egypt at the time of the application will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.