Finance Assistant

Context:

Under overall guidance of the Chief of Mission (CoM) and Senior Resources Management officer (SRMO), direct supervision of the Resources Management Officer, the incumbent will be responsible for the following

Core Functions / Responsibilities:

1. Assist in processing grant administration (agreements, amendments and payments), track payments released to IOM implementing partners; certify and process all grant payment vouchers according to IOM procedures.
2. Maintain files and records for financial procedures and instructions/guidelines and correspondences with program officers.
3. Liaise and work with program officers and program assistants to enhance project performance regarding administrative and financial matters.
4. Follow up on advances and settlements for payments issued while maintaining timely records and up to date entries.
5. Verify invoices and documents submitted by suppliers and service providers;
6. Ensures all supporting documentation and signatures are obtained before finalizing vouchers.
7. After obtaining appropriate approvals, effect payments to suppliers and staff members;
8. Ensures all payments are paid on a timely manner;
9. Prepare monthly accounting reports and the attachment of supporting documents for the review and certification by RMO & Head of
10. Reconciles on a monthly basis all pending vendor accounts;
11. Ensures that the bank reconciliation of the various bank accounts and IOM accounts and databases is done in time and accurately;
12. According to the projectization process of IOM, distribute the office costs and verify staff costs;
13. Maintains the Petty Cash account of the Office
14. Liaise with IOM Iraq program staff in the Office daily execution of the payments and increasing of efficiency of program implementation;
15. Bring to the attention of the RMO any relevant financial and budgetary issues.
16. Suggest improvements to internal controls and streamlining/efficiencies;
17. Perform other such related duties as may be assigned.

Education

• University degree in Finance, accounting or related filed from accredited academic institution with 3 years of relevant professional experience
• Completed High School degree from accredited academic institution with 5 years relevant professional experience.

Experience

• Working experience in Financial management, accounting and budgeting.
• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint, Publisher, and SharePoint.
• Previous work experience in international organizations and companies would be an advantage.
• Prior experience maintaining websites using content management solutions would be an advantage.

Languages

• English, Kurdish and Arabic are required.
• Any other language is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

• Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via a link:

http://iraqkobo.iom.int:8081/x/#KZGkQRnC

For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.