Business Operations Coordinator

Job Description

As an employee at the American Red Cross, you could be on the front lines making a positive impact on our community. You could provide your services directly to the American public or support to the people who do. Both roles help further the mission of the Red Cross. Join our non-profit organization, where your heart and mind go to work!

The American Red Cross of North FL is seeking a part-time Business Operations Coordinator for the Capital Area Chapter located in Tallahassee, FL. This is a part-time, hourly position at 20 hours per week. Benefits included.

Reporting to the Chief Operating Officer, the Business Operations Coordinator provides transactional support for operational and administrative functions of the Region (including, but not limited to, daily finance transactions, local vendor relationships, front desk/reception coordination, record/reporting, facilities management, fleet management, HR, IT, etc), is the lead system user/trainer for software business applications and provides operations backup support for the Region in the absence of the COO.

Primary duties: point of contact for Facilities and Fleet; supervise front desk and volunteers; process mail; meet with vendors.

Responsibilities

• Lead System User/Trainer for Business Applications and IT Services:Utilizes appropriate systems and supports staff in their use. Troubleshoots phone and computer issues for Region. Reviews and assists with tech services requests.
• Facilities/Asset Management Support: Ensures repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors. Obtains proposals for potential new vendors.
• Fleet Management Support: Maintains fleet inventory records. Ensures appropriate and timely maintenance. Follow up with estimates/repairs.
• Events: Participates in event planning meetings. Maintains insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol for Special Events.
• Reports/Data Information: Supports various internal reports.
• Operations SOPs: Provides training to ensure consistent processes/procedures related to operations functions throughout the Region.
• Volunteer Coordination: May coordinate and train volunteers to assist with less complex daily transactional work such as data input, clerical support, etc.

Qualifications

Education: Associate’s degree in Accounting, Business or Public Administration required. Applicable experience may be applied towards education requirement but must be in addition to years experience required below.

Experience: Minimum 2 years’ financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations or business. Experience working effectively with volunteers and board members. Experience in coordinating finance and administrative functions including information systems and facilities.

Skills and Abilities: Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.

Other: Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong knowledge of federal, state and local employment laws.

Travel: Some regional travel. Some out-of-region travel may also be required.

Apply now! Joining our team will provide you with the opportunity to make a difference every day.

The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Interested in Volunteering?

Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission.

Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

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