Administrative Assistant

• Administrative Assistant for manufacturing company in NW Portland, OR. *
• Job Description:* This position will involve receiving, processing, and entering job orders into the company’s ERP system followed by coordinating with the sales and production team for materials and deadlines.

Individual will also be working with the customer answering questions and discussing all details of their order.

• Take down customer information in order to process order.
• Complete fields such as name, address, account number, item number, price, and any sales or promotions.
• Input data into computer.
• Inform customer of prices and collect payment.
• Set up payment plan if necessary.
• Ensure payment information is accurate.
• Process order and distribute receipt.
• Input orders into database.
• Inform customer of expected delivery date.
• Follow up on orders.
• Handle complaints about unfulfilled orders.
• Check inventory control.
• Prepare invoices and shipping documents.
• Have parcel picked up by shipping company.
• Work with production, sales, shipping, warehouse, or common carrier personnel to expedite or trace missing or delayed shipments.
• Prepare order reports for management.
• Interact with salespeople and give them trends reports.
• Skills:*
• Customer support, data entry, order entry, Microsoft office, Excel, ERP systems
• Strong customer service and data entry skills required.
• Experience with ERP system highly preferred but not required (client uses MS Dynamics)
• For more information please contact Maggie at (503)-403-4332 or *[[email protected]](mailto:[email protected])

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.