Administrative Assistant

• Our client, who is a Global Leader in Commercial Real Estate, is looking for their next Administrative Assistant to join their team! Please see below for additional information and qualifications of the opportunity:*
• Overview:* This position will be responsible for providing support to Producers as well as Production Support within there Berwyn office. Partner with team to help achieve team’s production and operational goals.
• Below are additional responsibilities: *
• Search, add, edit Investor information, and run reports within JLL’s CRM Systems
• Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development
• Input incoming Confidentiality Agreements for properties into JLL Systems and manage electronic archives
• Provide support to team in technology applications, i.e., CRM, Salesforce, Apto, RCM, Eloqua, PeopleSoft, Outlook, Word, and other company supported programs
• Provide support with production of property marketing materials (i.e., writing, research, mapping and demographic analysis)
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
• Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards
• Print and bind various booklets for properties and meetings – valuations, Offering Memorandums, tour books
• Schedule, set up and clean up meetings, lunches, and corporate events
• Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings
• Prepare and process expense reports on a regular and timely basis
• General day-to-day office management (i.e., printing, IT & AV troubleshooting, manage catering/conference room setup, mail distribution)
• Assist in the maintenance of project files, including budgets – vendor invoice processing, production schedules, copies and completed work samples
• Additional Skills & Qualifications:*
• 2+ years /Administrative/Analytical experience required.
• High School diploma or equivalent required; Associates degree or college coursework is preferred.
• Must be able to work in a busy and quickly changing fast paced environment.
• Candidate must be able to communicate professionally both in person and in writing.
• The applicant must possess strong organizational skills and have a positive, problem-solving attitude and be able to manage multiple tasks with minimal supervision.
• Proficiency with desktop computing platforms (PC) and applications (MS Office Suite).
• Order catering for meetings as requested.
• Administrative Experience
• Experience with MS Office
• Experience scheduling
• Project coordination/management experience
• Outlook calendar management

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.