Administrative Assistant

• Description:* General administrative tasks: Occasional meeting facilitation and note taking for various meeting types. (e.g. Staff meetings, Contractor onboarding, scoping meetings, update meetings, project lookbacks,

Documentation of lessons learned & best practices from Project Managers/Engineers in company SharePoint site Drawing Management: Carefully assist Design Value Stream Manager in checking in drawings from contractors into master database, ensuring existing data/drawings are not overwritten;

Tools include MS Access bulk uploader, Livelink Content Server, title block editor, and SharePoint. Occasionally work with engineering contractors to ensure drawing check in standards are being followed, communicate observed gaps Project Management Support: Technological Support – Initiate project control by following procedures for setting up Project SharePoint site, site permissions, RFI/ Change order workflows, etc. after Engineer receives project approval

Document Management – Support project engineers by ensuring applicable project documentation gets into SharePoint with proper meta data Change Management – Assist in the change management process by ensuring change orders are captured within the project schedules and budget. Submitting procurements and ensuring delivery information gets into the schedule.

Schedule Management – Assist in the development & upkeep of project schedules in Microsoft Project & reporting with various vendors and stake holders.

Project Controls – Assist in preparing projects for closure – close activities in SAP, assign equipment functional locations, aggregate documentation from vendors, verify MOC tasks have been completed, verify drawings & documents have been returned

• Skills:* Data Entry, drill, admin, abandon, Sharepoint, Ms Project
• Top Skills Details:* Data Entry, drill, admin
• Additional Skills & Qualifications:* High School diploma (or GED or equivalent) Data Entry Familiarity with MS Office Program Suite and internet navigation. Good Communicator
• Experience Level:* Expert Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.