Admin Assistant (TAGHIR-SIDA) – Mosul

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

Mercy Corps   is   implementing the project to promote peaceful coexistence and wellbeing for returnees and host communities in conflict affected communities in Ninawa trough psychosocial resilience, social cohesion and livelihood restoration, The first project’s pillar is based on the principle that the safety and wellbeing of returnees and host communities’ youth and adolescents in Ninawa is crucial to mitigate protection risks and avoid negative coping behaviors (Outcome 1: Improved psychosocial wellbeing for vulnerable adolescents and youth aged 10-24). As the second project’s pillar, once youth have positive coping skills they are able to participate to the civic life and promote social cohesion (Outcome 2: Increased social cohesion between communities including greater inclusion of women and youth in Ninawa). Also, the third project’s pillar is linked to the first pillar. The coping skills obtained through the psychosocial support activities will also allow returnees and host communities youth to absorb new skills for starting livelihood activities. Therefore, the project will focus on connecting older youth (18-24) to increased livelihood opportunities (Outcome 3: Increased economic resilience of youth through enhanced livelihood opportunities in three districts of Ninawa).

GENERAL POSITION SUMMARY:

The program Admin Assistant will provide administrative support to Mercy Corps SIDA program to implement the program activities of Social Cohesion Program in collaboration with local partner’s team and Local Peace Committees   in Tal kaif, Mosul and Sinjar districts to enhance peaceful environment and wellbeing of the returnees and host communities in conflict affected in Tal Kaif and Mosul districts   through psychosocial resilience, social cohesion and livelihood restoration.

Essential Job Responsibilities:

• Responsible for smooth flowing of routine, administrative work for the program.
• Responsible for filing and organizing program documentation in a clear and accessible manner.
• work closely with the Program Manger to ensure proper logistics, administration, human resources of the program are conducted within MC policy and with the maximum benefit to the program
• Responsible for data entry of staff expenses and activity expenses of all programs.
• Assist in workshop, training and meeting preparation which includes material preparation, copying and supply purchasing.
• Ability to travel and follow up with other offices in administrative matters and coordinate invitations in all sub offices.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Maintain office supply inventories.
• Responsible for the procurement process in coordination with the team.
• Responsible for clearing all activity expenses with the Finance department.
• Abide by all security protocols.
• Conduct him/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
• Coordinate with Finance Department to ensure that payments to vendors have been made on-time and without any unnecessary strain on the financial system
• Submitting procurement and Finance forecast (projection) planning and daily coordination of procurement activities.

Security: ENSURE COMPLIANCE WITH SECURITY PROCEDURES AND POLICIES AS DETERMINED BY COUNTRY LEADERSHIP.

• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Program Participants

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants and to international standards guiding international relief and development work, while actively engaging targeted communities as equal partners in the design, monitoring and evaluation of our field programs.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

ACCOUNTABILITY: Accountable to Position Description, MC HR Manual, and Code of Conduct Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

SUPERVISORY RESPONSIBILITY: None

REPORTS DIRECTLY TO: Program Manager  

WORKS DIRECTLY WITH Program staff, field-based logistics, procurement and finance teams, and other MC team members.

Knowledge and Experience

• At least two years of related work experience required.
• Completion of higher education is required (a Bachelor degree is required).
• At least one-year experience and background working with NGOs or other relevant organizations.
• Excellent communication skills.
• Knowledge of English, Arabic languages.
• Solid computer knowledge.
• Organized and timely

QUALIFICATIONS AND EXPERIENCES:   

Successful candidates should meet the education and experience requirements in the position descriptions for this vacancy.

S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow Mercy Corps procedures. S/he must respect diversity and gender equality at the workplace.

Interested candidates should submit their CVs to the email address [email protected] before the deadline indicated below.

Please indicate on the subject of the email the title of the position you are applying for, for full position description for the noted posts, please visit websites NCCI .

Mercy Corps Iraq offers a variety of arrangements that enable women to excel in their careers.  Mercy Corps Iraq ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements on-site and in the office.

ALL APPLICATIONS/ CVS SHOULD BE RECEIVED BY MARCH 29, 2022 AT 4:00PM    

Female Candidates are encouraged to apply for this position, Mercy Corps is an equal opportunity employer. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global Impact. 

Potential candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. Please note that only shortlisted applicants will be contacted for potential interview.

Any documents submitted will remain with Mercy Corps and will not be returned to candidates.

Mercy Corps is an equal opportunity employer. Females are highly encouraged to apply.