Accounts Payable Specialist

Description:

Parallel Technologies Inc. is looking for a full-time Accounts Payable Specialist to work in a fast-paced environment. The ideal candidate should demonstrate strong problem-solving skills, be comfortable learning new tools, possess strong Microsoft Office skills, be attentive to detail, understand accounting/finance and always be reliable.

Accounts Payable Specialist will be working with talented coworkers, in a team environment to build a strong unity; contribute broader thinking, with plenty of opportunity to add new insight that makes a difference. They will continually learn and grow in this field.

Primary Responsibilities:

Accounts Payable

• Process invoices and credit memos in the accounting system, securing requisite approvals

• Release vendor invoices for payment

• Prepare manual checks for signature / initiate ACH payments for vendor invoices due

• Pull copies of monthly invoicing, reconcile statements and update amortization schedules as applicable

• Prepare Tax Exempt Certificates as needed

• Track Use Tax due for instances where the applicable tax was not charged

• Set up and maintain vendors, partners, and subcontractors within operating system

• Submit requested paperwork to open/maintain accounts; file paperwork & approvals

• Maintain Vendor relations

• Monitor aged Accounts Payable invoices

• Complete manual invoice entry as required

• Identify and address discrepancies in vendor billings

• Assess use tax on vendor invoices as needed

• Reconcile multiple bank accounts daily/monthly

• Assist in month-end close process

• Account review and reconciliation of various GL accounts, including but not limited to balance sheet and expense accounts (prepaids, accrued expenses, fixed assets, deposits, sales tax payable, etc.)

• Monitor and ensure integrity of banking and cash management activities

• Cash sheet, bank statement reconciliation, and AP checks for 7667 entity

• Assist with other accounting-based duties as needed

• Assist the team in gaining efficiencies in processes

Credit Card, Credit Account and Expense Program Maintenance

• Administration of org-wide credit card program with US Bank One Card

• Order new credit cards as approved, facilitate employee completion of credit card policy

• User and policy administration of Concur for travel and expenses

• Reconcile credit card and credit account statements monthly, request approvals & receipts

• Import commercial credit invoices, balances and expense claims into operating system

• Monitor balance throughout the month and make payments as needed

Office Manager

• Order and maintain office supplies stock

• Schedule equipment service calls

• Manage company vehicle insurance coverage

• Notary Public Commission preferred

Monthly/Quarterly Journal Entries & Workpapers

• Vendor Rebate

• Fixed Asset additions, disposals, and depreciation

• Other accrued expenses

• Intercompany eliminations

• Inventory

Skills:

• Good working knowledge of office procedure and equipment

• Excellent organizational and time management skills

• Ability to manage multiple priorities and meet deadlines

• Advanced knowledge and proficiency on Microsoft Word/Excel/Outlook

• Intermediate PC skills utilizing various software applications and systems

• Self-motivated, team-oriented and collaborative

• High integrity, driven in the pursuit of excellence

• Positive, winning attitude

• Highly responsive with effective communication skills

• Strong analytical and problem-solving skills

.

Requirements:

• Higher education in the field of accounting or finance with 2-3 years of experience or a minimum of 4 years of directly-related experience preferred

• High degree of focus; excellent attention to detail

• Willingness to learn new subject matter

• Ability to maintain a high degree of confidentiality

• Must have a valid driver’s license and be able to pass background, aptitude, & drug test