Accounts Receivable Specialist

Description:

Parallel Technologies Inc. is looking for a full-time Accounts Receivable Specialist to work in a fast-paced environment. The ideal candidate should demonstrate strong problem-solving skills, be comfortable learning new tools, possess strong Microsoft Office skills, be attentive to detail, understand accounting/finance and always be reliable.

Accounts Receivable Specialist will be working with talented coworkers, in a team environment to build a strong unity; contribute broader thinking, with plenty of opportunity to add new insight that makes a difference. They will continually learn and grow in this field.

Accounts Receivable

• Approve, process, and submit all client invoices

• Manage invoice retention as applicable

• Field questions from clients and internal resources regarding receivable invoices

• Process credit memos or invoice corrections and resubmit to client

• Apply all cash receipts into accounting program

• Monitor invoices past 30 days

• Request payment status on invoices approaching or aged over 30 days

• Make collection calls on overdue accounts

• Escalate collections efforts as needed

• Send out past due account list

• Send out monthly report of open invoices

• Set up all new client accounts in accounting system, securing the requisite new client forms

• Manage client credit card payments and other payment programs

• Prepare and maintain ACH forms, lien waivers, statement requests, etc. from clients

• Handle all insurance/bonding requests, including COI, performance & payment bonds, etc.

• Obtain and submit all proper documentation to close out acquired bonds

• Participate in bank reconciliations and cashflow forecasting

• Assist with other accounting-based duties and functions as needed

• Assist the team in gaining efficiencies in processes

Quote Review & Project Creation

• Review designated quotes prior to client receipt

– Analyze quoted margins, comparing to standards

– Validate ship to information and tax calculations

– Verify category setup of contract revenue and estimated costs; correct as necessary

• Perform approved order conversion to project; handoff to Delivery

Monthly/Quarterly Journal Entries & Workpapers

• Deferred Revenue journal entry and profitability tracker

• Warranty journal entry and tracker

• Notary Public Commission a plus

Sales and Use Tax

• Reconcile and report sales and use tax in Avalara

• Submit payment to Avalara

• Set up exempt clients in Avalara

• Maintain Avalara program and tax integration setup in operating system

• Request and file all required forms (exemptions, purchasing agent agreements, etc.)

• Maintain taxation logs for any taxes not managed in Avalara (example: excise tax)

• Manage Corporate registrations for sales and use tax filing

Skills:

• Good working knowledge of office procedure and equipment

• Excellent organizational and time management skills

• Ability to manage multiple priorities and meet deadlines

• Advanced knowledge and proficiency on Microsoft Word/Excel/Outlook

• Intermediate PC skills utilizing various software applications and systems

• Self-motivated, team-oriented, and collaborative

• High integrity, driven in the pursuit of excellence

• Positive, winning attitude

• Highly responsive with effective communication skills

• Strong analytical and problem-solving skills

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Requirements:

• Higher education in the field of accounting or finance with 2+ years of experience or a minimum of three 3 years of directly-related experience preferred

• High degree of focus; excellent attention to detail

• Willingness to learn new subject matter

• Ability to maintain a high degree of confidentiality

• Must have a valid driver’s license and be able to pass background, aptitude, & drug test