Budgets & Planning Coordinator

IRC Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 24 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

Job Overview:

The Budgets & Planning Coordinator is a member of the IRC San Diego Finance team. The position provides support to the Director of Finance in areas related to budgeting and financial planning including but not limited to budget development and forecasting, staff time planning and tracking, and basic financial analysis.

Major Responsibilities:

Responsibilities include, but are not limited to:

• Support the Finance Director in budget creations, projections, and project spending plans to deliver more efficient and effective reports and financial analysis;
• Track staff time allocations across multiple funding streams to inform budget decisions and project planning. Maintain and update spending plans on a monthly basis to facilitate staff time planning and payroll allocation decision making;
• Work with the San Diego Finance Manager to ensure accurate and timely upload of grant budgets to Integra and generate budget v actual reports for spending plan review and update. Coordinate with department staff and the finance team to ensure project budget and actual data is current and complete;
• Manage individual budgets as assigned and prepares periodic reports for various restricted contributions and grants; Review expenses and investigate/report any questionable charges for timely corrections as necessary;
• Prepare or direct the preparation of financial and other reports required by funders and monitoring agencies during monitoring/audit visits, or as needed;
• Prepare journals for budget recoding/reclassifications as needed;
• Other related duties as assigned.

Key Working Relationships:

• Position reports to Finance Director
• Collaborates with Finance team members and Program Leads

Job Requirements:

• Undergraduate degree in a related field such as Accounting or Finance; Minimum 2 years related non-profit administration and/or budgeting experience required;
• Experience in reviewing general ledger transactions and basic bookkeeping/accounting;
• Solid organizational and time-management skills; proven ability to prioritize and deliver on time; Strong analytic problem-solving skills;
• Proficient in Microsoft Office applications (Word, Excel, Pdf) and ERP software;
• Commitment to DEI principles and an inclusive work environment;

Working Environment:

• During pandemic: A hybrid schedule of at-home work with reliable internet and office work.
• Non-pandemic: Standard, professional office environment;
• Offices hours are scheduled as Monday-Friday, 8:30am-5pm;
• Must be comfortable working on a computer for long periods of time.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.