Water Sanitation Monitoring Associate

CTG Overview

• CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
• CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
• Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
• Visit www.ctg.org to find out more

Overview of Position

• Our client is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world.
• Our Client’s mission is to help people build better lives and countries achieve sustainable development.The client areas of expertise cover infrastructure, procurement, project management, financial management and human resources

Role Objectives

The Logistics Officer will perform the following duties with full effectiveness, transparency, and integrity:Inbound Logistics Management

• Ensure that all inbound supplies are as per the contract specifications in terms of quantity, quality, INCOTERMS and Distributed as per the approved distribution plans.
• Provide technical support on specifications, cost implications and logistics arrangements for safe delivery of supplies
• Provide advice and technical support to suppliers, customs clearance agents and office team on required logistics arrangements to facilitate projects implementation and the flow of supplies.
• Ensure that goods and services are provided according to client needs with lead times that meet contracts deadlines
• Ensure that all logistics actions are conducted as required by the client according to the client Financial Rules and Regulations and the applicable policies and procedures as well as the highest degree of personal and professional ethics;
• Update Logistics standard operating procedures to ensure best practices that meets operational needs
• Review shipping documents and shipments exemption requests for information consistency prior to communicating with official authorities
• Monitor the progress of shipments for the client and its clients and coordinate the delivery of the same at the client’s delivery places
• Assists in planning, designing and implementation of appropriate logistics systems including warehousing and in-country transport capacity, including establishment of Long Term Arrangements and frame agreements for e.g. customs clearance, storage, transport and distribution as might be required.
• Monitor and follow-up timely clearance, delivery and handover of goods and consignments to partners
• Track and monitor the water supply through trucking in response to daily complaints from the community.
• Work closely with the operation engineers and hotline team to address all water trucking needs in response to any complaints or supply issues in the network.
• Prepare daily and weekly reports on water tracking and quality sampling and testing.
• Attend all operational and WASH meetings and contribute to the monitoring of water supply through trucking to NGOs and institutions
• Liaise with the contractor on the water trucking to all institutions if they are not getting private water supply.
• Coordinate with the contractor on water quality testing
• Ensure that all water suppliers are delivering water from approved wells and according to national standards.
• Update and manage the master list of truck drivers and report any misbehaviors or illegal driving actions to UNICEF and SRAD if needed.
• Support the Project Team in Project planning, implementation and day-to-day activities.
• Support project management activities and monitor project implementation, in line with the client Project Management Manual and Project Management ERP.Support administrative, procurement and financial processes, such as Requests for Proposals’ announcements/ RFQs, and evaluation processes, communicating different administrative information to Project team, beneficiaries, and administrative monitoring of the grant contracts.
• Manage the duty exemption process at all stages, including import clearances

Liaison

• Liaise with government authorities regarding the distribution plan
• Liaise with other UN agencies and humanitarian partners on common logistics and supply chain issues
• Monitoring And Progress Controls
• Develop delivery schedules in collaboration with team member Sub-recipients.
• Develop Standard operating procedures to ensure Good Storage and Distribution practices.
• Develop plan for monitoring of storage and distribution of pharmaceuticals and health

Project Reporting

• Reporting to the supervisor

Key Competencies

• High School diploma is the minimum academic requirement for this role.
• Bachelor Degree in Public Relation, business Administration, Supply chain, logistics, Management or related field is an asset
• 6 years of progressive responsible experience in supervision, engineering and include minimum two years in logistics, procurement or related field is required
• Previous experience working in international organizations is an asset
• Experience in usage of computers and office software packages (MS Word, Excel, etc.), advanced knowledge of automated procurement systems, experience in handling web based management systems is highly desirable.
• Fluency in both English and Arabic (written and verbal).
• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Team Management

• This role has no team management responsibility

Further Information

• Qualified female candidate are strongly encourage to apply.