Volunteer Logistic Assistant

ESSENTIAL JOB DUTIES/SCOPE OF WORK:

• To carry out procurements processes in Erbil and where items are not locally available Liaise with the Logistics Manager regarding International procurement.
• To carry out procurement of items based on authorized requisitions, in line with VIYAN procedures.
• To conduct full tender processes and be accountable for ensuring such processes are conducted according to donor and VIYAN policies.
• To liaise closely with the Logistics Manager and programme teams on all procurements.
• To ensure continued good relations with suppliers, that Supplier Relationship Management is maintained at all time and that Service Level Agreements are accurately monitored and reported on.
• To ensure that suppliers provide proper documentation for goods and services provided to VIYAN.
• To ensure that all activities are carried out according to VIYAN logistics, purchasing and supply policy.
• Daily coordination of VIYAN procurement activities.
• Assist Program and operational personnel in regular procurement planning meetings.
• Assists staff as needed on creating clear and understandable purchase requests and other documentation.
• Collects quotations and bids from the market for PRFs as assigned by manager – as per VIYAN standards and formats.
• Maintain procurement reporting.
• Other duties as assigned.

• Based in Erbil.
• More than 1 year experience working.
• Fluent in both Arabic and Kurdish Languages, with good command of English Language, both writing and speaking.
• Proficiency in MS Office package including MS Excel, MS Word and MS Outlook.
• Able to communicate clearly and confidently with people from different backgrounds.
• A time player, able to work under pressure and able to multi-task.
• Flexible, hardworking, honest and trust worthy.
• Have his/ Her own car. (Preferable)

Qualified candidates may send their applications to the e-mail address 

[email protected]

The application must include a maximum 2-page Updated CV.

As the subject of e-mail should be named with the position title “Volunteer-Logistic-Assistant”

VIYAN reserves the right of starting the interviews with selected candidates before the closing date.