HR & Admin officer

About the job 

The purpose of the “HR & Admin” position is to implement day to day support functions, and implementation of the Access Aid Foundation AAF human resources policies and procedures. 

The main duty of the HR & Admin is to support the adherence to AAF policies, handbooks, guidelines and donor requirements. HR & Admin will be reporting to Country Director. The position will be based in Erbil Office with needed to travel 25%.

Responsibilities:

• Assist management team in the office & projects.
• Support the development and implementation of HR initiatives and systems.
• Responsibly for Job Analysis and preparing Jobs Description for the office, the projects. And project sites.
• Organize, compile, update personnel records and documentation.
• Manage and update HR databases with different information such as new hires, sick leaves, warnings, vacation and days off.
• Responsible for payroll management, preparation and payment in coordination with the finance.
• Control & check of AAF staff attendance sheet on daily basis.
• Prepare, manage and store paperwork for HR policies and procedures.
• Answer employee’s questions and provide requested information.
• Maintain schedule and coordinate calendar activities.
• Conduct Recruitment, advertisement, CVs screening and shortlisting applicants for interview and go through Selection process.
• Scheduling and management of candidate interviews, providing feedback, obtaining necessary internal approvals;
• Prepare employment contracts for new staff and contract extension/amendment in case of renewal.
• Responsible for Performance Management for the AAF staff, monthly evaluation, and development evaluation sheets and procedures.
• Create reports for senior management.
• Help organize and manage new employee orientation, on-boarding, and training programs.
• Ensure all HR processes are conducted efficiently and in compliance with AAF’s policies and Iraqi labor law.
• Preparing and coordinating travel arrangements for visitors and other staff.
• Support international staff for visas and residency permits and any other government requirements.
• Responsibility for staff care and staff capability.
• Other tasks and responsibilities as seen needed by the management.

Reporting Structure,

For day to day, operational management requirements the HR & Admin reports directly to the Country Director or any other designated person appointed/instructed by the PM.

Applications including an updated CV in English should be submitted to:

[email protected] before the 21 , Apr ,2022.

Please, include in your e-mail the subject line “HR & Admin Officer  – Iraq /  Erbil ). Any email without this subject line will not be considered. Submit your CV in PDF format.

Due to the urgency of this position Applications will be accepted and reviewed on a rolling basis until the position is filled. Only complete applications will be reviewed and contacted.

Note:-

– please mentions in your E-mail the Salary Expectations as well as your       possible start date if you were chosen for the position .

– Potential Candidates for the Post only will be Contacted for the an interview 

يرجى ذكر توقعات الراتب في بريدك الالكتروني بالاضافة الى تاريخ البدء المحتمل اذا  تم اختيارك لهذا المنصب .

سيتم الاتصال بالمرشحين المحتملين للمنصب فقط لاجراء المقابلة-

Stay tuned for further job opportunities by following AAF on Facebook.

https://www.facebook.com/AccessAid/?ref=bookmarks