Ukraine Crisis Response – Finance Coordinator – M/F

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

ALIMA PRESENTATION

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First

2. Revolutionizing humanitarian medicine

3. Responsibility and freedom

4. Improve the quality of our actions

5. Placing trust

6. Collective intelligence

7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

● Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

● Report any violation of the policies, framework documents, and procedures to a superior, to a referent

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients and today deploys its operations in 12 African countries. In 2020 we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics, and extreme poverty. All of these projects are carried out in support of national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Sudan, Mauritania.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender-Based Violence, Opening / Closing.**

UKRAINIAN CRISIS

ALIMA aims to provide emergency health care for the populations affected by the Ukrainian crisis. The objective is to reduce mortality and suffering among the populations affected by the war. ALIMA will focus on the most affected areas to maintain access to health care and to prepare and respond to any potential disease outbreak and to support influx of wounded patients in areas directly affected by the bombings. In Moldova, ALIMA will provide health care for refugees and support the health system to manage the influx of refugees from Ukraine.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 2 : Either the jobholder will have access to personal data concerning children and/or vulnerable adults in the course of his/her work, or he/she will occupy a “regulated” position (accountant, lawyer, legal executive); therefore, a criminal record check or a certificate of good conduct will be required. In situations where it is impossible to provide a criminal record or a certificate of good conduct, a declaration on honour will be requested.

POST TYPOLOGY

Work Location:

● Location: Ukraine or Moldova

● Project: giving support to the health services involved in the assistance to refugee

Manager:

● He/she reports to the Head of Mission (line manager), or to the Desk Finance Manager.

● He/she manages administrators, supervisors and assistant administrators in the field and in coordination. As it is the implementation phase of the mission, he/she could also directly be in charge of the tasks of a supervisor or admin assistant.

● He/she works in close collaboration with the coordinators (medical, logistics and projects).

MISSION AND MAIN ACTIVITIES

The FINCO supports the capital and project coordinators in all matters related to the finance and administrative management of all projects that make up the country mission. He/she guarantees the proper management of funds and their transparency by ensuring the accounting and finance management of the mission in accordance with the ALIMA management framework and local legislation.

1. Budget management

● Contribute to the definition of the mission’s strategy by developing budgets and budget amendments for the mission

● Consolidate and implement budgets, in collaboration with the Coordinators (weekly, monthly general and specific)

● Prepare budgetary follow-ups for the headquarters and the members of the country and project coordination, in order to draw their attention to possible budgetary under- and over-consumption

● Prepares and submits the summary of the financial situation

● Conduct regular compliance exercises on financial and accounting procedures in preparation for external audits,

2. Accountancy

● Ensure the existence of and compliance with finance and accounting resource management rules in the country

● Supervise and oversee the accounting system to ensure transparency, completeness of financial information, compliance with procedures and legibility of expenditures.

3. Cash Management

● Ensures that the necessary and sufficient cash level is maintained at all times to ensure the smooth running of operations with maximum control of security and operational risks

● Ensure compliance with cash management procedures on its mission

● Ensure the implementation of ALIMA bank account in the country and the relation with partners who support ALIMA in cash management

4. General management of resources

● Put in place the necessary elements to monitor the use of material resources

● Participate in the development of the mission’s procurement framework (procurement plan)

5. Institutional funding

● Ensure compliance with commitments made to institutional donors (regular meetings, monthly financial monitoring, reports, recommendations, etc.)

● Compliance with ALIMA and donor procedures

● Ensure the preparation of accounting and financial documents for internal and external audits**6. Team management and animation**

● To set up a finance department for coordination in a spirit and operation that guarantees synergies between services. Promotes the exchange of best practices within and between departments.

● Defines job profiles and performance objective plans for members of his team with a view to developing skills. Participates in the reviews of his/her team in a career path approach and participates in the reviews of the project administrative managers (RAP)

● Make training and job changes possible by strengthening their skills and developing their autonomy

● Propose and anticipate secondments to other ALIMA missions

● Identify the skills that team members need to acquire in order to master their positions and organize training to reinforce them OR Ensure that the organization’s needs are in line with the know-how and motivation of its employees

● Embodies and transmits values, ensures compliance with the code of conduct and institutional policies, the state of mind and the expected individual and collective behaviors

● Organize and lead team meetings

7. Implementation of preventive measures against abuse of power, gender-based and sexual violence, fraud and money laundering

● Participate in training and awareness sessions

● Provide ongoing training to all staff on the anti-fraud policy

● Apply the standards related to the prevention of abuse

● Ensure that team members follow training and awareness sessions and apply the rules of abuse prevention

● Contribute to creating and maintaining a nurturing and protective environment

*This job description is not exhaustive and may be modified as the mission evolves.

EXPERIENCE AND SKILLS

Experience

● University degree in Management, Finance, Accounting, Business School or equivalent

● Proven experience in management, finance, accounting (minimum 5 years of which at least 2 years in the field as a project administrator or in Coordination)

● Knowledge of humanitarian donors

● Computer skills, including advanced level of Excel and GSuite

Qualities of the candidate

● Professional rigor

● Discretion

● Calm, excellent stress management and composure

● Very good communication and listening skills

● Experience in team management and supervision

● Ability to adapt

● Excellent comprehension skills

● Training and coaching skills

Languages spoken by the candidate

● A good command of oral and written English is essential ;

● French is an asset.

CONDITIONS

Duration and type of contract: French contract: 6 weeks

Starting position: Asap

Salary: according to ALIMA scale + experience + per diem

ALIMA supports:

● travel expenses between the expatriate’s home country and the place of assignment

● accommodation costs

● 2.08 days off per month

● daily per diem

● medical coverage from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependents

● the break policy every 3 months (for 6 months of the mission)

● evacuation for the employee.