TOR-FINANCE TRAINING FOR NON-FINANCE

BACKGROUND

Fairtrade Africa is dedicated to enhancing the livelihoods and resilience of African farmers and workers through the promotion of fair-trade practices. To achieve this, it is crucial that all staff, regardless of their primary role, possess a fundamental understanding of financial concepts and practices. This training is aimed at equipping non-finance staff with the necessary financial knowledge and skills to enhance their efficiency and effectiveness in their respective roles.

OBJECTIVE OF TRAINING

The primary objectives of the finance training for non-finance staff are to:

• Enhance the financial literacy of finance staff, project staff and leadership team.

• Enable staff to understand and interpret financial reports and statements.

• Improve budget management and financial planning skills.

• Promote effective communication between finance and non-finance departments.

• Understanding internal control systems and importance of compliance with financial policies and donor procedures.

• Understand right documentation for transactions support.

SCOPE OF THE ASSIGNMENT

FTA is seeking the services of a qualified individual / training institution to provide training for finance for non-finance staff. The goal is to enhance the financial literacy and capability of non-finance staff within the organization.

The scope of the training will cover the following key areas:

• Basic Financial Concepts: Introduction to financial terminology, principles, and concepts.

• Finance documents and their applications

• Financial Statements: Understanding and interpretation balance sheets, income statements, and cash flow statements.

• Budgeting: Fundamentals of budgeting, variance analysis, and forecasting.

• Financial Reporting: Reading and interpreting financial reports.

• Cost Management: Basic cost accounting and cost control techniques.

• Internal Controls: Importance of internal controls and how to ensure compliance.

• Grant Management: Basics of grant budgeting, financial reporting, and compliance.

METHODOLOGY

The training will employ a combination of the following methodologies:

• Interactive Lectures: To introduce key financial concepts and principles.

• Case Studies: To provide practical examples and enhance understanding.

• Group Discussions: To encourage participation and exchange of ideas.

• Hands-on Exercises: To practice budgeting, financial reporting, and other key skills.

• Q&A Sessions: To address specific queries and concerns from participants.

EXPECTED DELIVERABLES

1. Training Plan and Materials: Develop and submit a detailed training plan, including agenda, materials, and handouts, at least two weeks before the training.

1. Pre-training Assessment: Conduct a pre-training assessment to gauge the current financial knowledge of participants.
2. Training Sessions: Facilitate the finance training sessions as per the agreed schedule.
3. Post-training Assessment: Conduct a post-training assessment to evaluate the knowledge gained by participants.
4. Training Report: Submit a comprehensive training report within two weeks after the training, including an evaluation of the training effectiveness, participant feedback, and recommendations for further capacity building.

DURATION OF THE ASSIGNMENT

The training is expected to take place over a period of 5 days, tentatively scheduled for 16th September 2024 to 20th September 2024. The exact dates and schedule will be finalized in consultation with the selected trainer and Fairtrade Africa management. LOCATION The training will be held at location in Nairobi to be communicated once determined. Virtual options may also be considered based on the prevailing circumstances and the convenience of the participants.

TRAINER QUALIFICATIONS

The selected trainer/consultant should possess the following qualifications:

• Advanced degree in Finance, Accounting, Business Administration, or a related field.

• At least 5 years of experience in financial management and training.

• Proven track record of conducting finance training for non-finance professionals.

• Excellent communication and presentation skills.

• Familiarity with Fairtrade Africa’s financial policies and procedures is an added advantage.

APPLICATION PROCESS

Interested consultants/trainers are requested to submit the following documents:

• A detailed proposal outlining the training approach and methodology.

• CVs of the trainer(s) highlighting relevant experience and qualifications.

• A financial proposal including the total cost of the training.

• References from previous clients.