Girl Effect
Terms of Reference (TOR)
Creative Partnerships Coordinator (Individual Consultant)
Global
December 2022
Who We Are
Girl Effect is an international non-profit that builds media that girls want, trust and need. From chatbots to chat shows, TV dramas to tech, our content helps adolescent girls in Africa and Asia make choices and changes in their lives. Because when a girl unlocks her power to make different choices that change her life, it inspires others to do so too. She starts a ripple effect that impacts her family, community, and country.
That’s the Girl Effect.
Girl Effect uses a branded media approach towards delivering behavioural change messaging.
We reach girls across the world, where they are -online and offline, to support them at the critical moments in life when choices around their health, education and economic future need to be made.
We use our expertise in behaviour change science to motivate and equip girls with information and support to help them see a different future for themselves, act on those choices, and drive greater demand for the opportunities and services available to them.
Chhaa Jaa in India, Tujibebe in Tanzania, Yegna in Ethiopia, – these are some of our youth brands. They exist across multiple channels – digital ( Facebook, Instagram, Youtube, Tiktok, Whatsapp), TV, radio, print and offline. Together, these brands reach 50m peoplein 20 countries in Africa and Asia.
Our Creative Partnerships Coordinator sits within the Global Create team and supports the Creative Partnerships lead in Girl Effect geographies by owning and expanding Girl Effect’s ‘black book’ of external creative contacts.
Scope Summary
Girl Effect is looking for a Creative Partnerships Coordinator to help with research, outreach, and expanding our network of creative professionals in all our Geos.
Responsibilities include:
Creative resourcing and networking:
- Expand our existing black book to boost contacts in Girl Effect geographies, including brand and creative strategists, art directors and graphic designers, UX and UI designers, photographers and videographers, illustrators, animators and copywriters.
- Scope out established and emerging talent in Girl Effect geographies, freelancers, and Agencies.
- Oversee and execute all data collection activities to ensure timely documents are kept up to date and filed correctly.
- Drive the day-to-day execution of the Talent Roster project according to project plans. Lead internal coordination efforts for the team.
- Identify creative resource gaps and proactively plan for these at both a global and local level.
- Support the building of a ‘global network’ of creatives, encouraging connections and collaborations where possible. Make recommendations around bringing people together and fostering community and contribution.
- Support the Creative Partnerships Lead with the management and resourcing of the in-house Create team
- Stay abreast of global creative industry trends and talents
- Fluent in English
Expected Deliverables
The consultant will provide deliverables as per the scope of work; this will include:
- Update existing creative black book
- Vendor prequalification reports complying with our policy requirements.
- Reports on vendor due diligence and registration of new creative consultants.
- Reviewed terms of references/solicitation documents and proposal evaluation reports.
- Reports on any other assignment carried out.
Reporting
The consultant will report to the Global Creative Partnerships Lead.
Location
The consultant will be remote and must be conducive to working with teams in the UK, USA, Brazil, Sub-Saharan Africa & India.
Expected Commitment
- The assignment is expected to take approximately six months to complete.
- The consultant will be expected to spend up to 40 hours each week with the platforms and liaison with the create team and other stakeholders.
- The consultant’s assignment period is from 1st February 2023 to 1st July 2023.
Tentative Timelines:
● Terms of reference published: 22nd December 2022
● Deadline for responses: 13th January 2023
● Project commencement: February 2023
Who You Are:
Skills and expertise:
- Fluency in written and spoken English, as well as solid communication skills to work collaboratively with a global team
- Excellent communication, organizational and time management skills
- Strong analytical and creative thinking ability
- Required Skills: MS Excel, MS Word, MS PowerPoint
- Passion for research, here it would be researching creative agencies and creative individuals
- Experience working on multi-country campaigns and campaign localisation would be a massive bonus.
- Passionate about making a positive difference in the life of young women and girls.
Requirements:
- Bachelor’s or Master’s degree with 2 years of work experience in secondary or primary research or creative project management experience at a media owner/publisher or creative agency
- Project research experience within either a Creative Agency or a technology or research organisation with proven success in project managing complex, multi-geography projects with multiple stakeholders
- Strong cultural awareness and sensitivity about the cultures within which Girl Effect operates
- Experience working remotely with colleagues and/or field agencies and the ability to work effectively in multicultural teams with varying expertise, skills and backgrounds
- Creative and inquisitive mindset
- Ability to communicate and build strong relationships with senior stakeholders, consultants, vendors and clients
- Commitment to realizing the potential of girls and to the vision and values of Girl Effect
- Fluent English speaker
Attitudes we are looking for:
- Comfortable with complex organizational structures and multiple stakeholders
- Comfortable with shared decision making
- A ‘do-er thinker’
- Enthusiastic about talking to and interacting with people across cultures and geographies – this role will require extensive conversations, presentations, documentation and fire-fighting
- Highly empathetic and context-sensitive – able to balance conflicting needs and priorities decisively
- Mission-driven and cares about making a difference in the lives of young people and vulnerable sections of society
Proposal Submission
Your proposal, should you be interested, should cover
Technical Proposal
- Your understanding of the brief and why you feel you are well-placed to advise us on this
- Credentials – Please showcase any previous work that you consider relevant to what we are trying to achieve, how we approach our work, and the audience we cater to. Describe the qualifications, experience, and capabilities of the firm or consultant in providing the requested services.
- Breakdown of Costs with applicable taxes and other charges clearly identified. Consultants should provide their daily or hourly billing rate or their proposed fixed fee for the requested deliverables.
- **Reference-**Provide at least three references for similar contracts with a description of
In their technical proposal, the bidder must demonstrate an understanding of the requirements described in the RFP and demonstrate how the bidder will meet the requirements of the evaluation criteria.
Technical and Financial proposals will need to be submitted as separate documents. Financial bids will not be opened until the technical evaluation and then only for those proposals deemed qualified and responsive.
GE is not liable for any cost incurred during the award/contract preparation, submission, or negotiation of the award/contract. All submitted documentation and/or materials shall become and remain the property of GE.
VALIDITY of the proposal shall be for 90 days from the date of bid closure.
Evaluation Criteria
The criteria against which proposals will be evaluated are listed below.
Technical Evaluation
- Interpretation and understanding of this TOR – 10%
- Share samples of your work, articles for similar organizations or work that has been published – 10%
- Showcases relevant experience in having done previous similar work with relevant agencies or organizations – 15 %
- Demonstrates an understanding of the multiple geographies that we operate in 10%
- Evidence of a minimum of three contactable references – 10%
- Experience and Qualification, share your CV- 15 %
Financial Evaluation
- Value for money/proposed budget breakdown – 30%
How to Apply
Please submit proposals, as described above, to [email protected] by 13th January 2023, 5:00 pm EAT latest. Please clearly mark your email with the subject ‘Creative Partnerships Coordinator’‘.’
Questions/Clarification
If you have any questions about this RFP, please email [email protected], copying [email protected], by6th January 2023.
Tax
Applicants are advised to ensure that they clearly understand their tax position regarding local jurisdiction tax legislation provisions.
Disclaimer
GE reserves the right to determine the structure of the process, the number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party. GE shall inform ONLY successful applicant(s). The process of negotiation and signing of the contract with the successful applicant(s) will follow.
Safeguarding
You may be required to undertake safeguarding checks. Shortlisted consultants will be assessed on our organizational values at the interview stage. The successful consultant will be expected to adhere to our safeguarding policy. We encourage you to read and understand our safeguarding policy, the executive summary of which can be found here. We have zero-tolerance for all forms of violence against children, beneficiaries and staff.
Equal Opportunities
Girl Effect Services is committed to equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal-opportunity workplace.
We are committed to building an organization that is increasingly representative of and works extensively with the communities that we serve. To this end, due regard will be paid to procuring consultancy service organizations and individuals with diverse professional, academic and cultural backgrounds.
How to apply
How to Apply
Please submit proposals, as described above, to [email protected] by 13th January 2023, 5:00 pm EAT latest. Please clearly mark your email with the subject ‘Creative Partnerships Coordinator’‘.’