Supply Chain Manager (West)

Supply Chain Manager (West)

ROLE PURPOSE:

The role will manage the Supply Chain team in the West Area Office. The role has accountability for all Supply Chain activities in the Area Office – including all procurement processes, fleet management and warehouse management.The role will have multiple direct reports (approx. 3 or 4 officers / coordinators / assistants).The role will report into the Area Director, with technical support available from the Country Office Head of Supply Chain.

KEY AREAS OF ACCOUNTABILITY:

GENERAL

• Effective line management of Supply Chain staff – allocating responsibilities and tasks to available staff.
• Working with staff members to develop their technical skills and capabilities.
• Ensure Area Office is adequately resourced, and lead recruitment processes necessary to employ additional Supply Chain staff members.
• Communicating effectively with senior management in the Area Office and Country Office – reporting on key activities, providing updates and escalating key issues.
• Develop a medium-to-long term Supply Chain plan for the Area Office – including identifying future procurement needs, optimising fleet, and warehouse / inventory management.
• Ensure Area Office has made readiness and preparedness provisions to support all existing and future programmes needs.
• Participate and contribute to the new Awards process, giving technical Supply Chain advice.
• Developing relationship with Programmes and Awards, to build a pipeline of future procurement needs and requirements.
• Work with programmes, operations and requesters to build their knowledge of Supply Chain processes.
• Evaluate the supplier market for commonly purchased commodities, and develop a supply strategy for items that can be purchased locally.
• Support Regional and Global Procurement teams completing International Procurements for the West Area Office.

WAREHOUSING

• Ensure all Warehouse(s) are operated in an efficient, effective and compliant manner, following Save the Children’s policies and procedures, including the Total Inventory Management (TIM) system.
• Ensure stock is managed effectively, communicating with programmes to ensure the timely distribution of goods to beneficiaries.
• Where necessary evaluate Warehouse needs and set up additional warehouse space if required.
• Liaise with local partners / agencies (e.g. Logistics Cluster) for warehouse activities.

FLEET

• Ensure SCIs fleet of owned and rented vehicles is managed in full compliance with SCIs regulations, local laws and best practice.
• Ensure Fleet is managed effectively, using established tracking documents and fleet databases.
• Ensure all drivers are adequately trained in key areas such as Safety & Security, Child Safeguarding etc.
• Where necessary validate and optimise the existing fleet to ensure efficient operations.

PROCUREMENT

• Ensure all PRs are processed in a timely and compliantly manner.
• Develop a Sourcing Pipeline, identifying procurement needs for the next 12 months.
• Develop long term Framework Agreements with suppliers.

DISTRIBUTION

• Work with International and Regional Procurement teams to support the distribution of international procurements into Ukraine.

BEHAVIOURS

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Ensuring Save the Children supply Chain process and policies are adhered to with full transparency and accountability

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions, within the boundaries of policy and process

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

EXPERIENCE AND SKILLS

Essential

• Significant experience in senior supply chain management positions (5+years)
• Substantial experience in all technical areas of supply chain operations (particularly Procurement, Distributions & Warehousing).
• Experience of developing / implementing supply chain strategies, and plans, and setting up complex national or international supply chains to support multiple programmes, and ensuring appropriate resourcing for the supply chain
• Proven track-record in managing and supervising other supply chain staff, and providing training and capacity building
• Ability to analyse complex information, and make clear, informed decisions
• Experience of advising and supporting others at all levels with supply chain aspects of a programme, including strategic thinking and planning, developing staffing structures, resourcing supply chain plans, and budgeting
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English with experience in managing multicultural teams
• English and Ukrainian language skills.

Desirable

• Experience working with an (I)NGO – working within complex/large scale country programmes and in emergency response/humanitarian environments
• Formal management training
• Experience of partner management/support and proven record of building capacity and capability

**Application Information:**Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers