Senior Proposal Coordinator

DT Global is driven by a fundamental commitment to one goal: to work in partnership with communities, governments, and the private sector to deliver innovative, data-driven solutions that transform lives beyond expectations. DT Global—launched in 2019—is built on legacy companies AECOM International Development’s Services Sector, Development Transformations, IMC Worldwide, and Cardno International Development. To fulfill its profit-for-purpose mission, DT Global is a key donor to the DT Institute, an independent not-for-profit organization, in support of DTI’s efforts to test new ideas or expand on donor partner priorities with the aim to improve as many lives as possible.

Our global team of almost 2,500 staff and experts work in over 100 countries. We aim to maximize sustainable development impact across a wide range of practice areas, including Conflict Prevention, Stabilization & Transition; Economic Growth; Environment & Infrastructure; Governance; and Human Development. We meet communities where they are on the development spectrum and help them move to where they want to be. Together, we bring over 60 years of experience, relationships, and technical excellence to improve lives around the world on behalf of our partners, clients, and stakeholders.

Overview: DT Global is seeking a Senior Proposal Coordinator within the Business Development Division to support new business efforts from capture planning through to proposal submission for the Envirionment & Infrastructure and Economic Growth & Governance sectors. Working in close collaboration with the business development team, the Senior Proposal Coordinator will help coordinate capture and proposal administration, logistics, and management. The Senior Proposal Coordinator will work directly to support Proposal Managers, under the oversight of the Deputy Director of Business Development.

Primary Responsibilities:

• Work closely with the Capture/Proposal Manager to coordinate logistics and administrative tasks through each stage of the proposal cycle, including coordinating with support teams such as pricing, recruitment, production, and contracts.
• Track business development forecasts, conduct desk research in support of specific opportunities or general market intelligence, and prepare competitive analyses.
• Under the direction of the Proposal Manager, assist in the preparation of pre-teaming agreements, teaming agreements, consulting agreements, and Letters of Commitment for proposal partners and consultants.
• Provide technical writing support for various non-technical proposal sections, including past performance references, corporate capabilities, personnel, or other related sections as assigned by the Proposal Manager.
• Track progress on recruiting and securing staff, review CVs for key and non-key personnel positions, assist with shortlisting of candidates, participate in initial interviews for select positions, and coordinate collection of all required recruitment documentation.
• Support Capture Managers with development of internal process documentation, including Opportunity Assessment Forms and Capture Plans, and maintain practice proposal files in NetSuite and Microsoft SharePoint.
• Provide administrative and logistical support for capture trips, and may serve as a local recruiter.
• Contribute to technical solution designs, reviews, and analyses of proposal and business development strategy relative to the position’s junior role within proposal teams.
• Under the direction of the Proposal Manager, help prepare compliance matrices for live solicitations.
• Draft, review, and format proposal templates to the requirements of the proposal solicitation, including but not limited to proposal annexes, recruitment records, and partner documentation.
• Maintain records, manage logistics, and provide administrative support for proposal consultants, including travel arrangements and submission of timesheets and expense reports.
• Maintain and update all business development files on SharePoint to support overall knowledge management and organization.
• Provide peer mentorship to team members serving in a Proposal Coordinator role during capture and live proposals.
• Support all aspects of the business development process in an effort to eventually develop skills required to lead marketing, capture, and proposal development upon promotion to more senior positions.
• Contribute to trainings around proposal capture and live solicitation processes, proposal coordinator responsibilities and general business development processes, relevant to the position and it’s hierarchy within the wider business development team.

Education & Minimum Qualifications:

• Bachelor’s degree in international development or a related field; or equivalent combination of education and experience
• At least two years of business development experience, preferably on proposals for USAID or other USG agencies
• Knowledge of USAID and its typical proposal requirements
• Understanding of the competitive landscape in the USAID contracting space
• Team player with a proven ability to work well under pressure and handle multiple tasks successfully
• Strong organizational and prioritization skills
• Excellent oral and written communication skills
• Willingness to travel on short-term assignments overseas

Preferred Qualifications:

• Fluency in Spanish, French, or Arabic

Core Competencies:

• TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
• COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
• ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
• DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
• PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global, LLC prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.