Senior Program Procurement Associate – Burma

Job Summary

Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the Core Values in their day-to-day operations. The Core Values, which are IRI’s foundational building blocks include:

Excellence– We believe in quality results delivered by investing in people. Freedom– We believe in exploration and experimentation to be agile and responsive. Respect- We believe in trust, empathy, and empowering people. Teamwork- We believe in diversity, inclusion, and the power of global collaboration. Transparency– We believe in open communication and clear decision-making. Accountability- We believe in personal responsibility as the foundation of success.

The Senior Program Procurement Associate supports the Burma program team with contract and subaward administration, as well as procurement-related issues.

Position Requirements

• Undergraduate degree; international development, finance, business administration or paralegal degree a plus;
• Minimum one year of experience in grants or contracts administration preferred; can be substituted by internships/work study, paralegal experience or related professional skills.
• Experience working in the Southeast Asia or Burma region and understanding of contracting standards a plus.
• Interest in (learning about) program administration, including procurement/contracts and grants compliance and procedures, and finance;
• Knowledge of applicable federal government circulars 2 CFR 200 a plus, but not required;
• Attention to detail and able to prioritize while working in a fast-paced environment.
• Ability to quickly adapt to and manage changing priorities, as well as balance multiple ongoing projects and meet deadlines.
• Excellent interpersonal skills and ability to work well with other team members;
• Experience with Microsoft Excel and Word;
• Excellent writing and verbal communication skills in English.

Primary Functions & Responsibilities

• Under the supervision of the Program Manager and in coordination with other program staff, provides support to the Burma program team with contract and subaward administration duties, including:
  • identifying, planning, and coordinating procurement actions,
  • drafting statements of work,
  • conducting market research, performing price analysis, identifying the marketplace for goods and/or services,
  • determining type of contract and level of competition needed,
  • determining suitable proposal evaluation criteria and reviewing milestone or deliverable payment schedule,
  • executing any requests from the Procurement team until a contract or subaward is issued.
• Assembles procurement packages noting some of the duties above.
• Creates and maintains grant files of contracts or subawards.
• Monitors the fulfillment of the contract and/or subaward throughout its lifecycle, including communicating with relevant vendors, tracking milestone deliverables, reviewing deliverable compliance, and supporting invoice processing.
• Along with program staff, monitors contractor’s or subawardee’s compliance with grant policies and procedures.
• Tracks all procurement using IRI’s systems and/or develops tailored tracking tools, while maintaining an updated overview of the status of each procurement item. Provides support to prioritize workflow of procurement items.
• As assigned, acts as the primary procurement liaison and main point of contact for IRI’s Burma team and Procurement team. Responsibilities could include, but not be limited to, leading the resolution of outstanding procurement questions and processes, communicating procurement policy and process updates, and organizing procurement trainings.
• Supports mid-to-long term procurement planning tasks for the Burma portfolio.
• Other procurement-related tasks, as assigned.