Senior Grants Management and Compliance Officer

ABOUT THE WHITE HELMETS

The White Helmets (WH) is a non-for-profit organisation with offices in Canada, Europe, Turkey and Syria. We work to support the civilian population in conflict zones through the implementation of a wide range of stabilisation and humanitarian activities, which provide community resilience to millions of people. Our primary focus has been on the Syrian crisis through the work of the Syria Civil Defence and we are looking at expanding our activities to other countries.

SCOPE OF WORK

Under the supervision of the Operations Manager, the Sr. Grants Management and Compliance Officer will be responsible for ensuring proper management of the WH’s portfolio, and the compliance with donor’s and WH’s rules and regulations. By coordinating and effectively communicating with different internal and external stakeholders, the Sr. Grants Management and Compliance Officer will be a key player in building a bridge that connects WH’s departments together and unifying successful external communications with the WH’s donors and partners.

TERMS OF REFERENCE

• Duty station: Montreal Office – Quebec, Canada
• Line manager: Operations Manager
• Line management Responsibility: Grants Officer
• Full-time/Part-time: Full-time

Tasks and activities:

• Lead the grant management cycle tasks.

• Ensure all WH’s grants are managed in compliance with donor requirements and WH’s internal policies and procedures.

• Ensure all grants’ records are accurate and well archived in both hard and soft copies (if needed).

• Lead the internal and external regular grants review meetings.

• Prepare partnerships agreements / agreements’ amendments and close out letters.

• Report regularly about the organization’s funds’ status and identify future funding gaps.

• Contribute to audit efforts as requested.

• Coordinate with different stakeholders to ensure timely responses to donor and local government’s queries including timely reporting and other communications.

• Lead on budget’s quality check.

• Review the financial reports and ensure those are submitted on time.

• Review external contracts and advise the senior management accordingly.

• Prepare and update internal policies and share them with relevant stakeholders.

• Support CB staff to understand and implement CB policies efficiently.

• Any other tasks may be required.

Required qualifications: Education, Experience and Competencies

• BA in Business Administration, finance and accounting, project management, public relations, or relevant field desirable.
• Fluent in English (spoken and written). French and Arabic are a plus.
• 3-5 years of relevant experience with international development programs that includes experience in internal control functions.
• Knowledge/understanding of the reporting requirements for NGOs or experience in delivering high level financial reports to international key stakeholders.
• Outstanding organisational and time-management abilities.
• Excellent communication and interpersonal skills.
• Cross-cultural communication and interpersonal skills, and able to interact professionally with culturally diverse staff and stakeholders
• Ability to effectively perform clerical work with a high degree of accuracy and attention to detail.
• Ability to manage human resources, and ability to deliver capacity building sessions.
• High standards of confidentiality, reliability, and discretion.
• Integrity by sharing the CB values and ethical standards.
• Pro-activity and creative thinking.
• Excellent ability to follow-up on ongoing processes.