Senior Finance Officer

Greece, Athens

Terre Des Hommes Hellas is seeking to recruit a Senior Finance Officer.

Start date October 2022

Contract One-year, full-time contract, renewable.

Salary Depending on skills and experience and in line with similar position grades in the organization.

Reports to (Hierarchically): Country Director

Reports to (Functional): Multi Country Delegation Finance & Admin Manager

Deadline for applications: 25/09/2022

BACKGROUND

Terre des hommes Foundation, a member of the International Federation Terre des hommes, is the largest international child rights NGO in Switzerland established over 60 years ago. We operate in over 35 countries with over 100 projects of development aid and emergency impacting over 3 million beneficiaries annually. In Europe our direct assistance projects, strengthening systems and advocacy activities are primarily focused in the areas of access to justice and migration. Terre des hommes has seven offices established in Europe (Albania, Greece, Hungary, Kosovo, Moldova, Romania, and Ukraine) and is also engaged in projects with partners from other European countries and beyond.

ROLE DESCRIPTION

As a member of the Tdh Greece team and working under the direct supervision of the Country Director and the technical supervision of the Multi Country Delegation Finance & Admin Manager, the Senior Finance Officer for Greece is responsible for the implementation and management of the finances in Greece. The Senior Finance Officer as part of the Senior Management Team, should play a role in the leadership and contribute to the overall strategic plans of the organization.

MAIN RESPONSIBILITIES

COORDINATON AND MANAGEMENT

• Takes part in the definition of strategic orientations for the mission implying financial aspects, in co-ordination with the Multi Country Delegation Head and Country Director, Deputy Director and the team in Greece.
• Advises and works with management on budgets for fundraising proposals, keeps track of funding coverage, monitors and directs any financial risk.
• Advice the Country Director, Multi Country Delegation Finance & Admin Manager and Human Recourses on the staffing needs and participates in recruitment according to the strategy and the means of the delegation.
• Verifies and assists in the preparation of Collaboration Agreements with local or regional partners, ensuring that the financial conditions of the MoU respects Tdh financial procedures; Ensure financial training to partners when necessary.

FINANCIAL, ACCOUNTING, BUDGET, REPORTING AND ADMINISTRATION MANAGEMENT

• Responsibility in budget conceptions and elaboration, together with the Country Director and the program staff of Greece for new projects and budget proposals in line with internal Tdh regulations before sending to the Multi Country Delegation finance manager.
• Responsibility of the preparation of Tdh Greece annual budgets in cooperation with Country Director, Program staff and Multi Country Delegation Finance & Admin Manager.
• Responsible for cash flow monitoring and submission of treasury forecast requests monthly
• Responsible for the preparation of donors’ financial reports.
• Responsible of budget follow-up, reports to and advises the Country Director, Budget holders for any budget variations or anomalies including any overspending/underspending and provides recommendations.
• Responsible for the update of the financial monitoring tool of all donors’ contracts and the update of the cost coverage plan on monthly basis.
• Maintain administrative contact with donors and acts as primary financial interlocutor.
• Oversees bank and cash account transactions, and Tdh bank accounts’ opening and closing
• Prepares and submits monthly SAGA(accounting) system reports and accounting closure to the Headquarter and responsible for day-to-day accounting entries for Tdh Office (into the SAGA system) and accurate update saga systems.
• Receives, controls and registers in SAGA database Tdh’s local partner’s financial reports, offers his/her support to Tdh local partners when requested.
• Consults monthly with the accounting office for any tax legislative changes and ensures the compliance with the local legislation.

AUDIT, COMPLIANCE & INTERNAL CONTOL

• Ensures the compliance of Tdh with all financial, tax reporting and regulatory requirements, ensures internal control and fraud prevention.
• Performs financial controls and finance validation to assure that all books, advances, expenditures reflect Tdh and donor’s procedures.
• Knows and implements policies on security, child protection and fraud prevention within the department.
• Plans, prepares, accompanies, and tracks contractual financial audits and audits of annual accounts.
• Perform other duties as required by management related to Tdh finance activities

YOUR PROFILE

Education / Qualifications: Master’s degree in Finance, Accounting, Management, Audit is required.

Experience:

• 5 years of proven relevant professional experience, preferably with an NGO.
• Expertise in working with non-profit organizations and with institutional donors required, such as EU, UN agencies, private donors is preferred
• Very good knowledge of NPO and tax legislation and operations in Greece.
• Strong organizational, planning, prioritizing and administrative skills; ability to self-direct in a fast-paced, multi-task environment, problem-solving skills
• High level of integrity and dependability with a strong sense of urgency and results-orientation;
• Excellent team player; communication, negotiation and conflict resolution skills, flexible world view and emotional maturity
• Ability to uphold high standards and punctuality under pressure.

Languages: Fluent in English and Greek

IT Knowledge

Competencies:

Set and understand the legal, administrative, and financial documents.

Ability to track budgets and accountability.

Ability to plan and respect deadlines.

Ability to increase understanding of financial issues within delegations

Ability to prepare, accompany and track financial audits.