Senior Finance & Admin Officer

FHI 360/Philippines (www.fhi360.org) is in search of candidates for a Senior Finance & Admin Officer position to join the USAID’s EPIC HIV project in the Philippines.

About FHI 360:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing- creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

Project Description:

EpiC is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). The project provides strategic technical assistance (TA) and direct service delivery to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, treatment programming and viral load (VL) suppression among key populations (KPs) and priority populations (PPs). In the Philippines, EpiC will work in Mega Manila to address critical gaps and bottlenecks in the response to HIV among KPs in the Philippines and build capacity of local, community based KP organizations and work closely with the government of the Philippines to deliver HIV services tailored to the needs of KPs. In addition to the activities mentioned above EpiC Philippines will focus on expanding HIV case finding in the community, expansion of PrEP and treatment initiation, adherence, and retention support for people living with HIV (PLHIV), with a focus on select key population groups.

Detailed Description of Tasks to be Performed:

The Senior Finance & Admin Officer will coordinate financial/admin operations, including financial monitoring and linkage support of the project program & technical activities with finance and Country Office operations/administration teams, to ensure the fiscal well-being of the Project. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to project management and funding donor to ensure compliance with the donor’s requirements. Proactively guides and supports financial success by providing high level analytical expertise, support implementation of project strategies and developing strong internal & external customer relationships. Supervises the Finance & Admin Officer and reports to the Finance & Grants Manager

Duties and Responsibilities:

General Finance

• Lead support on all aspects of financial recording & management for the EpiC HIV project
• Monitors program/activity expenditures against budget within the EpiC HIV project. Prepares, review and analyze monthly financial reports regarding program/activity budgets, actual and forecasts
• Interprets, analyzes and/or evaluates data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP)
• Supervises the Finance & Admin Officer on day-to-day work and activities in supporting program and technical activities
• Building staff capacities and trainings staff on financial policies and procedures
• Coordinates with FHI/APRO and HQ auditors on program, financial, operational, and other reviews; and ensures that findings and recommendations of auditors are followed up and implemented
• Coordinates with APRO in information sharing, provides required financial reports and serves as a point person for communicating in resolving financial issues
• Provides recommendations, consult with EpiC HIV Finance Manager and Project Management on the project’s financials and compliances

Administration/Operational Linkage

• Works closely with Country office units to ensure project activities and expenditures are captured in the project financial records/reports on a timely basis
• Monitors project activities and prepares periodic e.g., monthly reports on open items for coordination and status review with project team and concerned Country Office unit and/or staff
• Maintains effective working relationships with the Country Office Management, Finance, HR and Operations/Administration teams and staff

Grants

• When needed, serves as back-up of Senior Grant Officer:
  • to conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures.
  • in the review of sub-awardees’ proposed budgets and provide capacity building technical assistance to sub-awardee staff
  • to review Sub-awardee monthly financial reports & conduct scheduled financial review visits

Perform other appropriate duties and responsibilities as assigned by the EpiC HIV Finance Manager

QUALIFICATIONS:

• Bachelor or master’s degree in accounting or finance with at least 8 years of related experience that must reflect the knowledge, skills and abilities listed above
• Relevant software skills/use of MS Office
• Prior experience working with international NGOs and government organizations an advantage
• Good analytical, numerical, and problem-solving skills
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities
• Ability to develop effective work plan and priorities to meet business objectives
• Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures

The position will be based in Manila, Philippines and work out of the FHI 360 Country office. Preference is for Filipino national candidates.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.