HR SPECIALIST

Médecins Sans Frontières, founded in 1971, is an international medical humanitarian organization that provides emergency medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. Our teams are made up of tens of thousands of medical professionals, logistics, administrative and various other professions, all guided by our medical ethics and our principles of impartiality, independence and neutrality.

MSF WaCA, created in 2019, is the first MSF headquarters in Africa, and responds to the desire to reinvent the MSF movement after 50 years of humanitarian actions in the world, for more access to care, more reactivity and proactivity for greater medical coverage of affected populations in the world.

Why join us?

You are preparing to become a member of the MSF family, with over 50 years of emergency medical action that earned the Nobel Peace Prize in 1999.

We are an inclusive organization that considers social and professional well-being a right for all and provides an environment that takes into account the diversity of each member.

MSF WaCA claims an African anchorage that considers the local expertise with which it contributes in the implementation of its activities and makes each member, a key actor of the new dynamics of the humanitarian action in the world.

We Are Looking for: HR SPECIALIST

Department: Operations

Direct Manager: Head of HR Operation

Functional Manager: Head of HR Operation

Working %: 100%

Position Based in: Abidjan

Mobility: Up to 30% on the field and/or internationally

Type of Contract: Fixed-Term Renewable

Position to be filled: As Soon As Possible

Objectives

The HR Specialist is in charge of defining, implementing tools, HR policies and also the focal point of compensation & benefits (Benchmarks & costs of living follow-up, Function Grid, Benefits, Taxes…) for the WaCA missions aligned with the HR Department objectives.

This includes development and improvement of tools and reports, working on the policies and guidelines, and support on deployment and capacity building of the field HR Teams. To that end, he/she interworks with third parties (HR platforms) for to ensure coherence and integration of the other systems.

He/she supervises the Field HR Information System and the HR Forecasting tool that will be selected by MSF WaCA.

Main responsibilities

Processes and procedures

• Analyze, simplify, and share the current tools, policies, and procedures to adapt them for field operations.
• Provide technical support in HRM on the issue of compensation & benefits to WaCA operations
• Strengthen the capacities building of field HR teams and transfer skills to the field
• Set up the standard report formats for project, coordination, and field visit purposes.
• Work on a WaCA HR guideline and follow the standardization at country level.
• Review existing HR tools in the movement as well as associated user manuals and make proposals with adjustments if necessary for better agility.
• Analyze regularly data from the field (report, monitoring of indicators, fundamentals) and give technical advice and appropriate recommendations.
• Work in close collaboration with the IT Department to facilitate the digitalization of HR tools
• Steer the general strategy for the field HR Information Systems as well as Data and reporting within WaCA HR.
• Be the focal point for all technical questions related to HR Administrative management (Homere, HR Forecasting tool, compliance with legal framework, compensations etc.)

Capacity Building

• Supervision and focal point in discussing training opportunities (Welcome to MSF, Field HR Training) with the other OCs
• Brief the Field HR teams on the use of the different tools, guidelines, policies and debrief them at the end of their assignment
• Creation and animation of HR modules of various MSF trainings if needed

Other

• Contribute actively to any transversal project when requested by the HR Op
• Can represent the WaCA HR operations in working groups and HR platforms,
• Can support the field team in emergency mission deployment of filling temporary a gap

Job requirements

Education

The candidate must hold at least a Bac + 3 degree in Human Ressources, Management, Administration. A training in labor law is considered as an added value.

Competencies

• Autonomy, professional rigor and ability to manage his stress
• Good knowledge of HR tools, policies, guidelines
• Proven track record of managing HR Information Systems, HR Forecasting tool
• Attention to details, strong analysis, and synthesis ability
• Strong organizational skills with experience of managing multiple tasks
• Commitment for association and humanitarian action
• Flexibility and cultural awareness
• Ability to manage a significant workload
• Ability to communicate efficiently with others
• Proactivity and to be solution oriented
• Ability to think out of the box and to be creative

Professional experience required

You have a minimum of 3 years’ experience in a human resources function (in the field and/or at headquarters with MSF) and have occupied responsibilities in the designing, reviewing and implementation of HR tools/policies. You have a good technical knowledge of some topics related to the Human Resources Information System, remuneration

/ benefits as well as the legal framework West and Central Africa region. Autonomous, you are recognized for your creativity, spirit of synthesis, your proactivity and a strong analytical sense. You are also a very good communicator.

Languages Skills

• Working proficiency in English and French(Mandatory)

Computer Skills

• MS Office suite (mainly MS Word, Excel and Powerpoint)
• Strong Knowledge on MSF HR information systems (Homere) and HR Forecasting tool

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MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.
Female candidates who meet the requirements are strongly encouraged to apply.
N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

Deadline: 22nd December 2023 18:00 GMT
Only shortlisted candidates will be contacted.