UN High Commissioner for Refugees
Locations Tegucigalpa, Honduras
Time type Full time
Job requisition id JR2207747
Grade GS5
Staff Member/
Affiliate Type General Service
Reason Temporary > Temporary Assignment/ Appointment
Hardship Level B
Family Type Family
Residential location (if applicable)
Remote work accepted No
Target Start Date 2023-01-24
Target End Date 2023-06-30
Job Posting End Date January 10, 2023
Standard Job Description
Senior Executive Support Assistant
Organizational Setting and Work Relationships
The position of Senior Executive Support Assistant is located within a Division/Bureau or Office of the Representation/Head of Office. The role of this position is to provide administrative and secretarial support services to the Head of Office or immediate Supervisor, in order to ensure the smooth running of the Office and its flow and management of administrative and routinely information. This would involve direct contact with other staff members and contacts with the teams of high ranking officials, both within and outside UNHCR.
Subject to the nature of the task/assignment, the incumbent will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Provide secretarial and administrative support to the UNHCR Office thus it’s better able to meet its objectives.
– Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
– Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
– Prepare informal translations and may act as interpreter.
– Draft correspondence, documents and reports, some of which are highly confidential.
– Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
– Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
– Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
– Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
- Business Administration,
- Secretarial,
- Office Management,
- Human Resources, or other related field
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
*IT-Computer Literacy
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
CO-Drafting and Documentation
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
IMPORTANT INFORMATION:
• This position is advertised to internal and external applicants. Candidates must be legally present in Honduras at the time of application, recruitment and hire. Only Honduran citizens or candidates legally present in Honduras will be considered eligible.
• Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern, is subject to proof of full vaccination against COVID-19, independently of contract type and duration. The selected candidate(s) will be required to provide the proof of vaccination prior to recruitment.
• Only short-listed candidates will be notified. The recruitment process might include written test and/or oral interview for this job opening. No late applications will be accepted.
• UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
• Remuneration: A competitive compensation and benefits package is offered depending on relevant experience as per the requirements of the job advertisement. For information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.
• Language requirements: Spanish level (mother tongue) and English level (B2).
• This position is in replacement capacity until 30th June 2023.
Functional Clearance
This position doesn’t require a functional clearance
Required languages (expected Overall ability is at least B2 level)
- English,
- Spanish
Desired languages
Additional Qualifications
Skills
- CO-Drafting and Documentation,
- IT-Computer Literacy,
- UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
Certifications
Business Administration – Other, Human Resources – Other, Office Management – Other, Secretarial – Other
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other information
How to apply
Para aplicar debe seguir las siguientes instrucciones:
- Ingresar a través del siguiente vinculo https://unhcr.wd3.myworkdayjobs.com/External
- Buscar la posición a aplicar por – Location o puede colocar el número de la Job Requisition en la barra de búsqueda (ejemplo: JR JR2201639)
- Seleccionar aplicar y le desplegará las opciones para hacerlo. Si aún no tiene usuario creado, seleccionar ”Create Account”
- Una vez creada su cuenta puede iniciar su aplicación en línea.