Security Senior Assistant

Functional Responsibilities:

• Technical Support Services

• Office Administration
• Knowledge Building and Knowledge Sharing

Technical Support services

• Gathers, researches, verifies, and updates security information and data required for:
• Proper analysis of the security situation, including preparedness and risks.
• The development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.
• Maintains staff lists, and information related to UNOPS offices, residences, project sites, focal points, and the warden system for implementation of the Office /Operations’ Security Plan;
• Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility
• Compiles and tabulates the results of questionnaires and data to support the monitoring of compliance with the required security mitigation measures established at the duty station
• Documents and supports the reporting of security incidents affecting UN staff, offices and assets.
• May represent UNOPS at Security Cell meetings, to record matters arising and provide routine information to clients.
• Undertakes routine follow up action on security issues on behalf of the supervisor and informs supervisor of status.
• Administratively supports the organization of training courses on security awareness and preparedness, and may participate as a resource.
• Conducts basic elements of security briefings to newly arrived staff, as required.
• Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points.
• Administers security-clearance processes including requests for compound access.
• In absence of a Field Security Adviser, Security Senior Associate, or functional supervisor, works closely with UNDSS and assists UNDSS in performing their overall coordination role, providing information and support on issues related to UNOPS.

Office Administration

• Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of UN agencies and UNDSS;
• Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.
• Prepares reports, tables, databases, charts, etc., applying technical skills and knowledge in formatting.
• Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc.
• Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information.

Knowledge building and knowledge sharing

• Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement
• Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in procurement.
• Collects feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements:

Education:

• Completion of secondary school is required.
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
• Relevant certification in security related studies is a distinct advantage.

Experience:

• A minimum of five years of relevant experience in security or operations’ services is required in national or international, public or corporate organizations, including in the following areas: Incident reporting, security administration support, security communication, telecommunication and warden system.
• Prior experience with the UN system or international NGOs is desirable.
• Proficiency in computers and office software packages (MS Office), and experience in handling of web-based management systems is required.
• Knowledge of Telecommunication (including HF and VHF) Possession of a valid driver’s license is requirement

Language:

• Full knowledge of the working language is essential (English and Arabic).
• Knowledge of another official UNOPS language is an asset.

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.