Project Support Officer

Functional Responsibilities:

Summary of key functions:

• Project Monitoring

• Project Reporting
• Quality Assurance
• Knowledge Management

Project Monitoring

• Provides appropriate levels of project management and administrative support to the Project Management regarding all ongoing project activities in Moldova, identifies and suggests aggregate project (and Moldova portfolio / Infrastructure portfolio) -level risks.
• Assist in creating project / Moldova portfolio level delivery forecasts.
• Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.
• Identify operational, administrative, financial and other bottlenecks that may impede project / portfolio delivery; recommend solutions; and take appropriate remedial action as assigned
• Facilitate the development of high-level project plans, including the collation of lower-level plans into project-level milestones for the project / portfolio under her/his responsibility.
• Develop, track and maintain dependencies.
• Liaise closely and support the functional area leads and / or Head of Support Services (UAMCO) in all project assets and finance related issues.
• Undertake and / or support projects set-up, initiation, and closure, as assigned. For project closure purposes, acts as a focal point between UAMCO and donors throughout the process.
• Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information on the UNOPS Management Workspace (MWS), and effective handover of closed projects to UNOPS HQ for financial closure processes

Project Reporting

• Compile, consolidate and analyse relevant project data
• Ensure that records of project files and other supporting documents are efficiently kept for audit and review processes.
• Within the context of monitoring (and evaluation), ensure all projects submit and regularly update specific milestones and targets for the duration of projects’ life-cycles, and track progress, or otherwise, against such information.
• Contributes to the creation of project / Moldova portfolio level delivery exception reports.
• Provide editorial support to projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients’ expectations.

Quality Assurance

• Work with UNOPS Internal Audit and Investigations Group (IAIG) and UAMCO Finance to ensure projects in Moldova comply with audit requirements.
• Work with UAMCO Procurement to ensure effective interface with suppliers’ quality systems.
• Ensure compliance with UNOPS defined standards for project management for the portfolio under her/his responsibility.
• Coordinate quality / quarterly assurance reviews of project documents and deliverables.
• Provide quality control for management products (project documents, reports, etc.).
• Supports key stakeholders to continuously identify and improve operational processes relevant to project implementation
• If assigned, act as Moldova Project Office Focal Point for the Protection from Sexual Exploitation, Abuse, and Harassment (PSEAH), and for the Gender Equality and Social Inclusion (GESI) action plans.

Knowledge Management

• Actively interact with the PMO, the PMs and the wider UAMCO Programme Team, as well as the wider UNOPS PM community to share case studies, lessons learned, and best practices.
• Support the coordination of communications.
• Assist in ensuring UNOPS HR, Finance, and Procurement policies are understood and adhered to
• Assist assessing the capacity of the national personnel and help develop a capacity building strategy and plan to address the knowledge/skills gap.

Education/Experience/Language requirements:

Education:

A first-level university degree (Bachelor’s or similar) in a relevant field (e.g. Business Administration, Logistics, International Relations,Development Studies, Communication, or similar) is required. An advanced university degree (e.g. Masters) in the abovementioned fields may be considered as a substitute for two (2) years of work experience.

Experience:

• A minimum of four (4) years of relevant professional experience, specifically in the field of Program/Project Oversight and Operations Support is required. An advanced university degree (e.g. Masters) in the abovementioned fields may be considered as a substitute for two (2) years of work experience.
• Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations is an advantage.
• Experience in the usage of modern IT and office applications and software is a strong advantage.
• Having experience in UNOPS is a strong asset

Language requirements:

Fluency in English is required.

This is a local position, it is therefore open to Nationals of Moldova and to individuals who have a valid residence/work permit.
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Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.