Security and Logistics Assistant

Job Summary

The purpose of the Logistic and Security Assistant position is to support logistics and procurement and ensure the security management guaranteeing the safety of national and expatriate teams, equipment and buildings of the SIF in Iraq and Kurdistan Region of Iraq reports to Logistic Officer and directly to Head of Mission for security

Responsibilities

Security:

• He/she is in charge of the safety of SIF teams, equipment and buildings in Iraq and the Kurdistan Region of Iraq (KRI).
• Ensures the implementation of THE PROTOCOLS security measures and protocols throughout the mission
• Ensures the capitalization and archiving of documents and security management tools throughout the mission
• Ensures the drafting of the documents of the security pack of the SIF in coordination and technical validation of the security referent of the headquarters.
• Ensures geopolitical and security monitoring based on a solid formal and informal network allowing him continuous analysis of the situation that he shares with the HOM, the Desk and the security referent of the headquarters.
• Participates and represents the SIF in meetings dedicated to the security of humanitarian actors and SIF partners.
• Ensures the writing and regular distribution of weekly and monthly safety reports
• Manages security incidents in collaboration with the HOM, in coordination with the Headquarters Security Focal Point.
• He/she Is responsible to build active networks together with current safety/safety information with monitoring of ongoing security developments using open source and network intelligence.
• Supervises and conducts security assessments and the implementation of mitigation measures according to the SIF protocols in all bases and areas of action of the SIF;
• Supervises and coordinates the security validation of the field missions of the SIF teams by the security assistants in all the bases and areas of activity of the SIF;
• Ensures security briefings for any new SIF employee and HQ visitors/consultants in Iraq (national and expatriate staff);
• Proposes and then ensures the implementation of contingency and evacuation plans for expatriate and national staff relocated.
• Manages the security guards at the country office, guesthouse and the bases of the SIF: briefing, planning, follow-up, supervision, performance interview, reinforcement of technical knowledge, regular meetings, etc.
• Evaluate the performance of its team members regularly, before the end of the trial period and before the end of their contract.
• Defines and updates the training plans of its team and monitors the impact of training;
• Provides coaching and appraisal of the national security guards.
• Ensures the development of training modules and implements them with drivers, guards, and operational teams.

Logistics:

• Assist Logistic Officer in conducting procurement while following SIF SOPs
• Assist logistic officer in processing the procurement request
• Identify suppliers, collect quotations, assist in preparing contracts and facilitate payments
• Maintain the documentation and records of procurement
• Assist in Preparations of periodic logistic reports
• Facilitate the program teams in conducting distributions (food and non-food items) at various locations
• Assist the logistic officer in maintaining SIF vehicles

Additional Duties

The aforementioned duties are not inclusive and therefore are subject to additions and changes at any time.  Given the nature of this position and the working conditions in Iraq, additional tasks may be assigned by senior management at any time based on the needs of the mission.

The task list is neither exhaustive nor restrictive and it is evolving.

QUALIFICATIONS AND EXPERIENCE

• A university graduate in the security and risk management related professions.
• Minimum experience: At least 3 years of experience as a field security officer in an NGO.
• Knowledge of issues in Iraqi context an asset.
• Language level: Fluent and written competency in English, Arabic and Kurdish languages is required. some competency of French is an advantage..
• Software level: Knowledge of Word, Excel, Outlook and internet search methods.
• Knowledge of standard security documents: contingency plan, risk analysis,…
• Team spirit.
• Organizational and writing skills.
• Knowledge in security assessment, planning and security monitoring tools.
• Managerial skills concern for exemplarity.
• Strategic vision.

SOFT SKILLS

•  Ability to work in a team.
• Openness to different contexts and cultures.
• Ability to step back and analyze.
• Critical thinking.
• Flexibility, patience, diplomacy.
• Rigor and professionalism.
• Autonomy, versatility, adaptability.
• Reactivity.
• Respect for confidentiality.
• Availability.

Please send your motivation letter and English CV by email to: 

[email protected] 

Clearly demonstrate how you meet the qualifications for this position, no later than 08-March-2022

**CVs without a subject line “Security and Logistics Assistant” will not be considered.

The application CVs will be on a rolling basis.

Links to CVs will not be taken into consideration.

 Only shortlisted candidates will be contacted.