Safety and Access Coordinator – Ukraine

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Safety and Access Coordinator

Code: SR-60-2556

Duty station: Vinnytsia, with frequent travels to other areas inside Ukraine

Starting date: 24/06/2022

Contract duration: 6 months

Reporting to: Head of Mission

Supervision of: Safety and Access Officers

Dependents: Non-family duty station

General context of the project

The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, INTERSOS is setting up an emergency response operation in Poland and Ukraine.​

General purpose of the position

Under the direct supervision of the Head of Mission, the Safety and Access Coordinator will develop and oversee the implementation of humanitarian access and security management plans in compliance with INTERSOS strategy and in line with humanitarian principles, humanitarian needs, Duty of Care and Gender Equality principles.​

Main responsibilities and tasks

Safety and Security Management

• Provide technical support to all INTERSOS offices in Ukraine on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity.
• Update, the Security Management Plans (Comprehensive Planning Process) for all the bases in Ukraine.
• Ensure the implementation of Standard Operating Procedures and contingency plans by working with the Security Officers in locations of INTERSOS operations.
• Evaluate, review and update the hibernation and evacuation plans for all INTERSOS premises, and ensure that the practical preparations are in place and known to all staff involved.
• Ensure that accurate, up-to-date security/communications information is available in appropriate local language(s) to all staff based in Ukraine.
• Coordinate Safety and Security Response in case of Incident.
• Conduct Safety and Security Assessment on Safety and Security Assets and related procedures.
• Support relevant departments in identification of Safety and Security needs and related budgets.

Humanitarian Access

• Provide technical input and advice in assessments to consider new INTERSOS programmes in new geographic areas, and regular assessment reviews for existing locations.
• Ensure humanitarian access approaches are responsive to local context and include overarching community engagement components.
• Be aware and ready to respond based on contextual and situational changes.
• Participate to the mission access working group providing technical advice
• Coordinate with relevant departments for the organisation of training and capacity building for relevant staff.

Monitoring, Reporting & Analysis

• Constantly monitor available sources to collect, compile and report information including incidents and trends pertinent to humanitarian access and security.
• Prepare and disseminate regular updates to senior and relevant staff in the field.
• Provide timely area-based access analysis based on programmatic demands.
• Compile and submit the Monthly Security Report.

Other duties

• Perform any other related duties as requested by the Supervisor, based on the needs of the mission and aimed at effective implementation and quality assurance of the country strategy and operations.

Required profile and experience

Education

• University Degree in relevant field
• Master’s degree desirable

Professional Experience

• Minimum 4 years of working experience as Security Manager in a humanitarian/recovery context or relevant working experience in safety, security and risk analysis
• Experience, based on evidence, of humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
• Experience in reporting and emergency response planning
• Experience in provision of safety and security trainings to other staff members
• Previous experience and knowledge of the Eastern European context desirable

Professional Requirements

• Good understanding of humanitarian safety practices, procedures and principles and their application
• Ability to work independently and in collaboration with remote technical supervision
• Creativity, innovation and strategic thinking skills
• Ability to work in remote field locations

Languages

• English
• Ukrainian desirable
• Russian desirable

Personal Requirements

• Organisational skills
• Teamwork and communication skills
• Leadership skills
• Networking skills
• Attention to detail
• Ability to work under pressure
• Stress management
• Flexibility