ROW Technician – Tampa, FL

The Right of Way Technician will provide reporting, document preparation, and administrative support services to the Right of Way project team.

Key Responsibilities

Do the Work

• Assist Right of Way Agents and Project Managers in preparing documents (i.e. Easements, Letters, Proposals, Work Orders, Change Orders, Sub Consultant Agreements, Transmittals) and processing same in workflow system.
• Initial entry and daily update of project and parcel information in database and project tracking reports.
• Research property records and download deeds, easements, judgments, liens, assessment cards, plats, and maps from online county resources.
• Use online resources to determine status of corporations and officer’s/agents, as well as researching contact information for parcel owners
• Utilize mail merge to generate mass mailing documents and correspondence. Print documents and prepare packages for mailing.
• Maintain electronic and paper data filing systems; upload and file necessary records.
• Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
• Administer incoming phone calls and ensure calls are redirected accordingly.
• Receive, sort, and forward incoming mail. Prepare outgoing mail and correspondence, coordinate the pick-up and delivery of express mail services (UPS, courier service, etc.)
• Maintain conference room areas; control inventory of supplies for right-of-way team.
• Perform administrative duties such as coding documents, copying, binding, collating, scanning, filing, data entry, etc.

Success Metrics

• Flexibility, tact, and excellent interpersonal skills.
• Ability to interface effectively with diverse groups of people.
• Ability to effectively manage conflicting priorities. This involves organizing workflow and teaming with colleagues to accomplish tasks and balance workloads.

Minimum Requirements

• High School diploma or equivalent GED required.
• Minimum of one to three (1-3) years’ successful administrative experience required.
• Minimum of one to three (1-3) years’ successful title research/review experience preferred.
• Proficiency with Microsoft Office Suite.
• Organized and detail-oriented with a strong work ethic and positive attitude.
• Excellent verbal and written communication skills.
• Exceptional phone etiquette and customer service skills.
• Ability to interface effectively with diverse groups of people.
• Professional appearance, approach, and demeanor.
• Must be dependable, with excellent attendance and punctuality.
• Ability to effectively manage conflicting priorities. This involves organizing workflow and teaming with colleagues to accomplish tasks and balance workloads.
• Satisfactory driving record as determined by the Company and a current, valid State driver’s license.
• Ability to obtain Notary Public certification (company paid).

Essential Functions

• Satisfactory driving record as determined by the Company and a current, valid State driver’s license.
• Ability to work nights/weekends
• Indoor Work
• Traveling
• Standing
• Sitting
• Operating a computer
• Bending

Note: The position description is intended as a summary only of key duties. Other related duties may be assigned as appropriate.