Plan International
Background Information on Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Read more about Plan International’s Global Strategy: All Girls Standing Strong Creating Global Change at https://plan-international.org/strategy
1. Requirements
The Gender & Inclusion Hub at Plan International are delivering a short Zoom webinar series that cover some essential principles and practices around disability inclusion and are seeking contract Zoom live captioning services for its Disability Inclusion webinar series to be held between November 2022 – January 2023.
Requirements (to be met in full):
Around 6 hours of Zoom live captions in English, French, Spanish and Portuguese.
The webinars will take place on the Zoom platform to be able to provide interpretation into different languages (simultaneous interpretation services have already been procured by Plan International). There will be two sessions for each webinar to accommodate colleagues across different regions.
Webinar Schedule:
WEBINAR 1: Disability from a rights perspective – Empowerment vs Development
Session 1 (interpretation French & Portuguese)
Date: Tuesday 8th November 9.00-10.00 UK time
Session 2 (interpretation French, Spanish and Portuguese)
Date: Tuesday 8th November 15.00-16.00 UK time
WEBINAR 2: Collecting disability specific disaggregated data – using the Washington Group question sets
Session 1 (interpretation French & Portuguese)
Date: Thursday 24th November 9.00-10.00 UK time
Session 2 (interpretation French, Spanish and Portuguese)
Date: Thursday 24th November 15.00-16.00 UK time
WEBINAR 3: Inclusive research and monitoring – including persons with disabilities in data gathering processes
Session 1 (interpretation French & Portuguese)
Date: Monday 5th December 9.00-10.00 UK time
Session 2 (interpretation French, Spanish and Portuguese)
Monday 5th December 15.00-16.00 UK time
We see to have the live captions service for each webinar as per the available language specified above.
2. List of documents to be submitted with the RFQ
Please provide a quotation for the service requirement in section 1. Include a detailed breakdown of prices in GBP and your company profile.
3. Evaluation of offers
Shortlisted suppliers may be invited to discuss their proposals in more detail at Plan’s discretion.
Plan International, at its sole discretion, will select the successful RFQ.
Plan international shall be free to:
- Accept the whole, or part only, of any submission
- Accept none of the proposals
- Republish this Request for Quotations
Plan International reserves the right to keep confidential the circumstances that have been considered for the selection of the offers.
Part of the evaluation process may include a presentation from the supplier and a site visit by Plan International staff, to offices.
Women-owned businesses and companies actively engaged or advancing gender equality and women empowerment in the workplace are especially encouraged to apply.
Value for money is very important to Plan International, as every additional £ saved is money that we can use on our humanitarian and development work throughout the world.
Plan Internationalmay award multiple contracts and all contracts will be non-exclusive.
4. Contract Payment terms
Please note that, if successful, Plan International’s standard terms of payment are 30 days after the end of the month of receipt of invoice, or after acceptance of the Goods/Services/Works, if later.
5. Plan International’s Ethical & Environmental Statement
The supplier should establish environmental standards and good practices that follow the principles of ISO 14001 Environmental Management Systems, and in particular to ensure compliance with environmental legislation
6. Clarifications
The onus is on the invited companies to ensure that its offer is complete and meets Plan International’s requirements. Failure to comply may lead to the offer being rejected. Please therefore ensure that you read this document carefully and answer fully all questions asked.
If you have any queries in relation to your submission, or to any requirements of this tender, please email:
Thank you for your proposal.
How to apply
Submission of offers
The offer must be sent via email to [email protected] by 27th October 23:59 (UK Time)
Please include the RFQ reference number RFQ FY23 – 136 Zoom Live Captions for Disability and Inclusion Webinars in all correspondence
Offers must be received before the deadline specified above.
Pricing for services should state whether they are fixed or non-fixed.