Reporting Officer (P3) IOM Somalia in Nairobi, Kenya

Position Title: Reporting Officer

Duty Station: IOM Somalia in Nairobi*, Kenya

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 12 December 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Since the formation of the Federal Government of Somalia more than a decade ago, the country has made significant progress towards restoring peace and security. However, significant destabilizing factors remain. These include most notably, the persistent threat of violent extremist group al-Shabaab, particularly in rural areas; recurrent and unresolved clan, land, and resource-based conflicts; weak and nascent institutions; and the internal displacement of more than 2 million individuals.

While the transition, recovery, and development needs of Somalia, after almost 3 decades of civic conflict and violent extremism remain a long term, if not generational process, such progress will be unachievable in the absence of solid foundations for security and justice. Currently, several regions remain at risk of deteriorating into clan-based conflict and falling under the occupation of violent extremist groups, in the absence of consolidated, strategic support.

Since 2016, IOM has been supporting the government to lead, and for communities to drive transition and recovery processes in areas impacted by displacement, conflict, and violent extremism. These programmes, which are implemented through IOM Somalia’s Transition and Recovery Pillar (TRP), are intended to promote peace, security, and stability in fragile and displacement affected areas of Somalia.

In 2023, the second iteration of the Somalia Security and Justice Program (SSJP-II – also referred to as Nabadgelinta Somalia) has transitioned from UNOPS to IOM. It fits under IOM’s Transition and Recovery pillar which also encompasses the organization’s Community Stabilization and Disengagement, Disassociation, Reintegration and Reconciliation (DDRR) portfolios.

Under the overall and direct supervision of the Senior Programme Coordinator (TRP) and Head of Sub Office, the Reporting Officer will ensure timely and quality reporting and support the production and dissemination of internal and external communications products related to the program. Working with the Programme Coordinator and the program’s Technical Lead, the Reporting Officer will substantively support program wide and reporting. Where required, the Reporting Officer will support IOM program leadership to quality assure program outputs. Importantly, the Reporting Officer will be expected to contribute towards an organizational and program culture that enables and facilitates trust, partnership, evidence-based learning and adaptation.

Core Functions / Responsibilities:

1. Collect and analyze, information from partners and other sources to develop ad hoc reports or communication pieces in support of the program.
2. Design and/or ensure the production of topic guides, training modules, working papers, research reports or other written material.
3. In coordination with the Nabadgelinta fund management team, Service Providers (SPs), and IOM Somalia Project Support Unit (PSU), lead on programmatic development and reporting. Coordinate with fund management staff (especially the Monitoring, Evaluation, Research and Learning (MERL) Officer) and SPs to ensure project achievements and challenges are captured and reported internally and to donors.
4. Prepare and/or coordinate in organizing regular, high quality program updates, social media content, situation reports, external reports, factsheets, case studies, briefs, and success stories appropriate to target audiences, and in accordance with donor compliance. Ensure the timely dissemination of products in coordination with the program coordinator and M&E team.
5. In consultation with the Mission Head of Communications, support visibility/communications plans and products for dissemination that increases IOM and the Nabadgelinta program visibility. Ensure and support the production of short video documentaries, photo products etc. and prepare press notes with accompanying photographs of programme activities. With guidance from the Mission Communications Team, support social media presence for the program, in cooperation with the SPs and with Government of Somalia counterparts.
6. Develop, organize, and archive all relevant project documentation in a new Nabadgelinta SharePoint folder. Substantively support the program in establishing and maintaining additional platforms for efficient information sharing.
7. Undertake regular duty travel to Mogadishu office and sub-offices in the field to ensure and support reporting, communications, donor visits, capacity building to national staff and counterparts, and visibility efforts as needed.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• A minimum of five (5) years’ (seven (7) years’ for bachelor’s degree holders) work experience in relevant knowledge management and reporting role which has been applied in a developmental context through programmatic work (design, implementation, M&E) is required;
• Experience in relevant reporting role with an international humanitarian or development organization;
• Previous experience and knowledge of donor funding mechanisms, particularly in Kenya or Somalia;
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector;
• Experience with Results Based Management approach and other strategic planning approaches;
• Experience in project support, reporting, strategic communications, and research;
• Experience working with multilateral and other development partners as well as civil society organizations;
• Experience in writing technical documents, planning specifications to technical briefs for data capture/analysis;
• Experience working in Somalia and/or in Fragile and Conflict Affected States in communications and knowledge management is an asset; and,
• Working experience with Adobe Cloud (particularly, InDesign, Illustrator, Photoshop), producing quality graphic design outputs and with GIS software is an advantage.

Skills

• Excellent interpersonal skills, writing, oral communication, and organizational skills.
• Knowledge of Somalia, including socioeconomic and political context and asset.
• Knowledge of UN and bilateral donor programming.
• Strong English writing skills suitable to a diverse range of audiences (e.g., internal IOM, donors, Somali government stakeholders).

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.