Reporting and Proposal Development Officer – Palestine

Description

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Program

Mercy Corps is a non-profit, non-governmental international humanitarian and development organization, registered in the United States and United Kingdom with offices in more than 40 countries around the world, including the West Bank and Gaza, where the organization has been active in implementing relief and development programs for over a decade. Mercy Corps Palestine’ has staff based in East Jerusalem, Ramallah and Gaza City offices that implement programs throughout the Palestinian territories. The Program Performance and Quality (PAQ) Unit works to support effective, efficient, and equitable program performance through a culture of quality management, to achieve results for the program participants.

The Position

As part of the PAQ Unit, the Reporting & Proposal Development (RPD) Officer will support Mercy Corps Palestine programs in developing proposals, communications and reporting deliverables across the team’s portfolio of grants, working closely with the technical team and under the supervision of the Deputy Country Director.

Essential Responsibilities

PROGRAM REPORTING

• Support reporting workflows and processes in coordination with each program team as well as with the Mercy Corps Europe (MCE) & Mercy Corps Global (MCG) HQ regional program team (the Desk).
• Provide gap filling for in-country grants roles/teams as needed.
• Create background documentation including the Programs’ quarterly reports, work plans, Performance Management Plan (PMP), related qualitative data, lessons learned, challenges, and observations.
• Participate in technical discussions to develop a clear understanding of the programs’ mandate and implementation approach.
• Lead the drafting of the bi-weekly, monthly, quarterly, and annual reports, documents, and updates on the programs’ activities, challenges, and results.
• Support the team in developing a rich content library including, but not limited to, factsheets, videos, most significant change stories, statistics, infographics, images, and other materials for use both online and offline.
• Provide additional support in developing ad-hoc reports as required.
• Support the team in managing the sub-award reporting requirements for partners and ensure full compliance with sub-award /grant reporting requirements.
• Collaborate with the Monitoring, Evaluation and Learning (MEL) team to ensure reporting is in line with PMP.
• Ensure full compliance with donor regulations and guidelines.

PROPSOSAL DEVELOPMENT

• Support the team in proposal development processes, including drafting high quality concept notes and proposals that reflect Mercy Corps strategic programming goals.
• Develop, manage, and share the proposal development calendar in-country and with Desks and other HQ colleagues, ensuring funding proposals are submitted in a timely manner.
• As needed, review final proposal drafts for coherence and alignment with donor requirements in coordination with the Desks.

LEARNING & INITIATIVES

• Provide capacity strengthening and mentorship to other Grants team members across the programs.
• As needed, collaborate with the Deputy Regional Director, Senior Program Officers from the Desk, and the and Regional Proposal Development Specialist on any related initiatives leveraging evidence from the programs implemented in Palestine.

Supervisory Responsibility

None.

Accountability

Reports Directly To: Deputy Country Director

Works Directly With: Programs Leads, Senior MEL Manager, MEL Team, Finance Team.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills

• University degree in social sciences, economic development, information management, or any other related field.
• 2+ years of work experience in a relevant field
• Experience in information management and administration preferred.
• Excellent writing skills in English.
• Proven knowledge and experience in USAID, Sida, FCDO and other institutional donors reporting requirements.
• Proficiency in MS Office and SharePoint.

Success Factors

• Excellent communication and coordination skills
• Solutions-oriented approach to problem solving.
• Excellent planning and administration skills.
• Excellent ability to work under pressure and carry out multiple tasks.
• Friendly, enthusiastic, and positive attitude
• Detail-oriented with the ability to manage multiple projects at a time.

Living Conditions / Environmental Conditions

The position is based in Ramallah, Palestine and it requires up to 30% travel to the program sites and to Mercy Corps country office locations, including areas with potential security risks such as Gaza. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to theInteragency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere toMercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.