Regional Administration Manager Middle East Office-Jordanian Nationals Only

The purpose of the Regional Administration Manager position is to manage and coordinate the administrative functions for the Middle East Regional Office (MERO). The job holder oversees the daily office operations and ensures all administration and relevant logistics processes are well planned and carried out efficiently and in line with all global and regional guidelines, policies, and applicable legislation. Additionally, the position supports regional strategic initiatives or projects for the benefit of all country offices in the region which may include projects linked to cross-cutting issues such as translations and administrative systems.

Specific Responsibilities:

• Planning and coordinating NRC administrative procedures and systems and devising ways to streamline processes
• Oversee the administration budget for MERO including managing spending plans on designated budget lines whilst seeking cost efficiencies and savings where possible.
• Leading the annual structure review for the administration unit to ensure efficiency and effectiveness.
• Oversee implementation of identified risk mitigation measures, including compliance spot checks.
• Advise and support project and unit managers on implementing their activities in alignment with the administration-related SOPs.
• Ensure regular coordination with visitors, partners, suppliers, local authorities, and lawyers to stay updated and be able to respond to changing needs, requests, disputes, and regulations on all relevant matters.
• Ensure that all administrative functions of the Regional Office are well managed, including but not limited to event management, visa and work permit requirements, office cleaning & reception, fleet and transport needs, general office management and maintenance, guest and international staff accommodation and all procurement for the regional units.
• Ensure proper filing and archiving for all admin and support documentation
• Responsible for 2 or 3 regional projects or initiatives per year to
• Responsible to lead, manage and implement two to three projects or initiatives per year with a regional component, examples may include:
  • Administration system application development covering workshops, visas, transport, and guest house management.
  • Regional translation initiative to ensure all country offices have access to many of the key support and programme documents in Arabic and other local languages.
• Support to country offices in the region (including in-person and remote support) in building administration capacities. One to two deployments per year.

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Generic professional competencies :

• Minimum 4 years of experience in a senior position managing a unit in the humanitarian context
• Previous experience working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of own leadership skills/profile
• Fluency in English, both written and verbal

Context skills, knowledge, and experience

• Bachelor’s degree in business administration or similar
• Extensive knowledge of administration and logistics routines in a humanitarian context
• Allocation of resources and cost expertise
• Fluency in Arabic both written and verbal

What We Offer

Female candidates are strongly encouraged to join our work culture that empowers every employee to share ideas and take responsibility: At NRC, we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative

• The role is open to Jordanian Nationals only
• Twelve months fixed term contract
• Senior grade 8 in NRC’s grade structure
• An opportunity to match your career to a compelling cause
• A chance to meet and work with people who are the best in their fields

Internal candidates are encouraged to apply but we are also open to external applicants who can show a commitment to NRC and being part of a challenging, but important mission to make a difference.

Write to: [email protected] to contact the recruitment team; quote the full name of the advert on your subject line. Applications sent via email will not be accepted. Please check your application status on your NRC application profile.