Records Associate

In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator, Employee Records, the Records Associate is responsible for processing a variety of transactions such as processing new employee set up, employee position changes, salary changes and terminations of employment. Conducts on-going audits and produces associated reports according to the applicable collective agreements or the Terms and Conditions of Employment for Non-Contract Employees.

The Associate works with the Ministry of Justice and Recruitment to ensure employees working with children or vulnerable adults have a criminal record check (CRC) that is valid upon hire and every 5 years thereafter.

QUALIFICATIONS:Education, Training And Experience

A level of education, training and experience equivalent to a Diploma in a related Business, Finance, Administration or Human Resources discipline and three (3) years’ recent related experience in a similar multi-site, multi-union organization applying public sector collective agreements.

Skills And Abilities

• Strong computer and keyboarding skills and extensive knowledge of the following applications:
• HRIS (Human Resource Information System)
• MS Office
• Database and Web based applications
• Excellent client relation skills including good written and verbal communication skills, and solution seeking approaches to problem solving
• Ability to analyze and find solutions to HRIS issues in a large, fast-paced multi-union environment
• Ability to work successfully within team environment
• Physical ability to carry out the duties of the position

Link To Full Job Description

https://jd.viha.ca/JD2970.pdf