Government of Timor-Leste
República Democrática de Timor-Leste
**Ministério das Finanças**
Oficio No.: 862/Gab.DGSC/MoF/VIII/2022
Dili, 06th December 2022
*TERMS OF REFERENCE*
Job Title : Public Sector Audit and Accounting Adviser (International)
Purpose : To assist the Ministry of Finance in strengthening its internal controls and further develop an internal audit function with emphasis on capacity development and coordination of formal communication between Supreme Audit Institution of Timor-Leste (Câmara de Contas) and Government of Timor-Leste represented by Ministry of Finance
Reporting to : Minister of Finance through the head of the Office of General Inspection
Counterpart(s) : Head of the Office of General Inspection
Classification : C3.3 Specialized Professional
Gross Salary : $120,000.00/annum
Effective of Contract : 1st September 2022 approved by HOGI
Duration : One year with possibility of extension based on funding availability and performance
Location : Ministry of Finance, Dili, Timor-Leste
I. SELECTION CRITERIA
Essential
- A university degree in a relevant discipline such as economics, finance, accounting, business administration or public administration;
- Ten (10) years of recent and relevant experience in public sector auditing or accounting related position within a Portuguese speaking country;
- Excellent oral and written communication skills with proficiency in Portuguese and a working knowledge of English;
- Experience with Supreme Audit Institution or Ministry of Finance (Internal Audit, Central Treasury or Accounting Department) of a Portuguese speaking country;
- Familiarity with Government systems and processes including budgeting, procurement, accounting, IFMIS, and with integrity, service culture, and accountability and transparency mechanisms;
- Experience in legal aspects of public financial management;
- Demonstrated ability to draft plans and internal procedures in a participatory manner and in plain language;
- Ability to support capacity development related to internal audit methodologies in the public sector;
- Demonstrated analytical and problem solving skills;
- Motivation and commitment to follow tasks through the completion;
- Proficiency in the Microsoft’s Office package- Excel, Word and Power Point.
Desirable
- Professional Accounting qualification such as Chartered Accountant (CA), Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) would be considered an advantage;
- Experience in a developing country and knowledge of a range of capacity development modalities;
- Willingness to learn Tetum language.
II.BACKGROUND
The Ministry of Finance of Timor-Leste (MoF) is the central body of the Government approved by the Council of Ministers for the areas of annual planning and monitoring, budget and finance. It is mandated to undertake functions related to macroeconomic policy (in collaboration with the Central Bank) and to propose policies and draft laws and regulations on tax and non-tax revenues. MoF is under responsibility of the Minister of Finance, and carries out its responsibilities through central services integrated in the direct administration of the State.
Office of General Inspection (OGI) of The MoF has the following tasks prescribed by altered decree law 43/2020:
a) Conduct internal audit, inspection or supervision within the scope of the MF or in other institutions regarding the respective financial and asset management activities;
b) Define internal audit, inspection and supervision procedures in the scope of financial and asset management;
c) Carry out inspection activities for specific purposes, in accordance with instructions of the Minister
d) Report to the Minister the results of the activities of audit, inspection or supervision provided for in sub headings a) and b);
e) Perform any other tasks assigned by law, regulation or superior determination.
OGI develops internal audit strategic and annual plans based on the risk assessment methodologies. It performs inspections and investigations according to the Management request or own initiatives.
Additionally, OGI of the MoF is responsible for preparation and coordination of formal communication between Supreme Audit Institution of Timor-Leste (Câmara de Contas) and Government of Timor-Leste represented by the Ministry of Finance.
III. SCOPE OF WORK
Responsibilities & Performance Indicators
1. Review existing procedures and legal frameworks, and develop appropriate procedural/policy documents and legal frameworks for the state’s participation in sustainable commercial activities through public/private enterprises, business or projects
1.1. Existing procedures and legal frameworks are reviewed, and appropriate policy documents and legal frameworks are developed for the state’s participation in sustainable commercial activities
1.2. New Policies and legal fireworks are brought to executive’s attention for consideration and approval
2. In coordination with relevant staffs or directorate to provide trainings to public enterprises to analyze business opportunities and developing Business Plan for participation in the productive sectors
2.1. Training materials and schedule prepared
2.2. Business Plan of public enterprises for participation in the productive sectors developed and delivered timely
3. Assist in management and evaluation of state participation in commercial societies or business/projects, in collaboration with other competent public entities
3.1. Effective communication is established with competent public entities in relation to state participation in commercial societies or business
3.2. Evaluation/analysis of state participation in commercial societies or business projects are carried out
3.3. Availability of evaluation document/analysis/report
4. Promote the establishment of public companies and performance of their activities in the productive sectors
4.1. Number of established public enterprises’ participation in the productive sectors;
4.2. Business plan of the public enterprises indicating participation in the productive sectors
5. Carry out analysis and studies necessary for the acquisition of holdings in commercial companies or in private sector projects with a view to achieving investments with a high financial return to the State, in collaboration with the other competent public entities
5.1. Effective communication is established with competent public entities in relation to acquisition of holdings in commercial companies or in private sector
5.2. Availability of study documents, analysis or report to support Government in acquisition of holdings in commercial companies or in private sector projects
6. Strengthen the capacities of public companies in order to guide them towards a good performance and to obtain positive financial and economic results for the state
6.1. Capacities of public companies are strengthen through trainings and workshops
6.2. Business plan of public entities for achieving positive financial results
7. Capitalize public companies according to the respective business plans;
7.1. Analysis of capitalization requirement for established public companies are carried out appropriately and budgeted through State Budget in accordance with its Business Plan
7.2. Business plan of the public company required Capitalization
8. Help to ensure the Ministry of Finance has the full representation in the Administration and Fiscal Council of all Autonomous Entities, including public enterprises
8.1. List of Autonomous Entities required Ministry of Finance representative in the Administration and Fiscal Council
9. Work closely with the National Director of Accounting and Accounting Standardization to Establish Accounting and Reporting standard for public enterprises and private sector in accordance with IFRS standards.
9.1. Effective communication is Established with National Director of Accounting and Accounting Standardization
9.2. Draft Accounting and Reporting Standard for public Enterprises and Private Sector in according to IFRS
10. Other tasks in accordance with the direction of Ministry of Finance/Treasury management
10.1. Quality of required tasks are finalized in accordance with Management’s Direction in timely fashion
IV. KEY DELIVERABLES
- In accordance with the performance indicators listed above;
- Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and key performance indicators of the Ministry’s 5 Years Plan and submitted to Minister of Finance through the Inspector General of the OGI;
- Quarterly Progress Reports to the Minister of Finance through the Inspector General of the OGI, against the agreed Work Plan including assessment of progress in professional development and capacity building through the Inspector General of the OGI;
- End of Assignment Report to the Minister of Finance through the Inspector General of the OGI;
V. PERFORMANCE EVALUATION
The performance of the incumbent will be appraised and evaluated by the Minister of Finance through the Inspector General of the OGI using the Performance Appraisal System put in place and monitored by the Directorate General for Corporate Services, Ministry of Finance. This process will include a probation review within three (3) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal. Key Performance Indicators (KPIs) are in place for all areas within the Ministry and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR and in the Ministry’s Five Years Plan.
How to apply
Applications need to be addressed to the National Director of Human Resources,and apply via e-Recruitment Portal Ministry of Finance, no later than 17:00 hours Timor-Leste time on Friday, 30th December 2022.
Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages (c) Response to the selection criteria. (d) Proof of academic certificate certified by the commission on higher education. (e). Copy of Citizen ID. (f). Copy of passport.
All applicants must answer clearly the selection criteria, that can be found at Terms of Reference delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc.
Incomplete applications will not be considered
Only short-listed candidates will be contacted
Subject to submit recents of Criminal record check and Medical certificate.
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Joanico Pinto
General Director of Corporate Services
Ministry of Finance, RDTL