Protection Data Manager, based in Bangkok

Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

Protection Data Manager, based in Bangkok

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

Under the supervision of the Regional Protection Coordinator, the Protection Data Manager is overall responsible for all aspects pertaining to the Management of Protection-related Data (data gathering, processing, entry and coherence) in the contexts covered by the ICRC Bangkok Regional Delegation (Thailand, Cambodia, Vietnam and Laos). This includes support to, and training/capacity building of, users as well as the management of physical Protection archives such as Individual Files, Registration Cards and Protection Database (Prot6) Document Reference Files.

ACCOUNTABILITIES AND RESPONSIBILITIES:

• Organizes the Protection Data Management ensuring proper Data Processing (data collection, timely transmission of protection data, data entry, data quality and integrity) according to Workflows, standards and guidelines.
• Trains and ensures a continuous accompaniment of Prot6 users involved in Protection activities and having a role to play related to data management as stipulated in the Prot6 Workflows.
• Liaises with relevant team members and staff in the region to ensure appropriate approaches with regards to Protection caseloads and their consistency with relevant Protection guidelines and strategy.
• Ensures the compliance with Confidentiality, Protection Procedures, Data Entry Procedures and Workflows.
• Establishes and reviews on regular basis Data Entry Procedures to ensure that the document is continuously up to date and reflects accurately the Protection activities and ensures their correct application.
• Submits and/or shares any new data entry procedures to discuss with the Regional Data manager. Makes new proposals whenever the development of the protection action in the context requires.
• Establishes and reviews on regular basis Data Control procedures for the Database. Ensures the data quality control is being done on a regular basis but at least twice a year before the mid-term and annual statistics.
• Participates to the review of Protection / Detention / Reestablishment of Family Links Strategies, Guidelines and Reporting Flow.
• Participates in the creation / amendment of Protection forms as per the identified needs in terms of data collection.
• Participates in the preparation of Protection Meetings.
• Manages the technical aspects of Prot6 Databases (e.g. regular checks, technical and logical controls and corrections, liaison with the Regional Data manager for customization, etc).
• Create views, modify dashboards and use of advanced find according to the needs of the Prot6 users
• Prepares and validates with the Protection Coordinator the mid-term and yearly Protection Statistics.
• Prepares the statistical part of internal and external reports.
• Conducts caseload analysis to contribute to problem analysis and strategic decision
• Contributes to the elaboration and updating of indicators of progress in the framework of the ICRC Annual Planning and Budgeting cycle as concerns relevant Protection projects and activities.
• Ensures Prot6 Attachments are done according to standard guidelines.
• Ensures the proper running of a Protection office by supervising: proper filing of documents; sending of Archive Documents to the ICRC Headquarters in Geneva, Switzerland; Protection bordereau is well prepared and dispatched.
• Contributes to the Protection Institutional filing (e.g. Detention Reports and Working Papers).
• Is responsible for the Electronic Travel Document stock and provides updated information to the Regional Protection Data Office and Headquarters on the Stock.
• Is the Protection Focal point regarding data concerning assistance to Protection beneficiaries (EPMT database).

YOUR PROFILE:

• University degree or equivalent experience.
• Minimum three years’ work experience preferably in the humanitarian sector.
• Strongly motivated by humanitarian work
• Information-management and/or ITC background a strong asset.
• Experience with case-management systems (specialized software).
• Excellent computer skills.
• Knowledge of Ms dynamics, Ms Report Builder, SQL or visual Basic programming, data-analysis software is an asset
• Excellent command of English and Thai. Knowledge of other languages spoken in the countries covered by the Regional Delegation (incl. Khmer, Burmese, Karen, Rohingya, Shan etc.) a strong asset.
• Good organization skills, high sense of responsibility and discretion

WE OFFER:

• An unique opportunity to help the victims of violence and rewarding work in unusual situations
• Initial training and on-boarding organized
• Possibilities of working in a fast-paced environment and to help victims
• Initial 1-year employment (resident contract) with possibility of renewal into open-ended contract (subject to performance review)

Preferred starting date: ASAP

Submission deadline for applications: 8 January 2023

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications

from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.