Proposal Coordinator

DT Global is a fast-growing international development organization that focuses on improving the capability, capacity, and effectiveness of development programming in complex global environments. Working across a variety of sectors – including Economic Growth, Environment & Infrastructure, Governance, Human Development, and Stabilization & Transition – we provide world class program management, design, analysis, and monitoring and evaluation services.

Built on the strengths, knowledge, and 50+ years of experience from AECOM International Development, Development Transformations, and the Global Peace and Development Charitable Trust, we have a global ecosystem – including a non-profit partner, the DT Institute – working together to develop cutting edge solutions to the world’s most pressing challenges. With corporate offices in the USA, Spain and Australia, in addition to project field offices in over 90 countries around the world, DT Global implements projects funded from a wide array of clients, including USAID, EU, DFAT, NC, MFAT, DFID and other public and private stakeholders. We value learning, research, and rapid program adaptation in response to changing realities on the ground. Together with our global team of experts, we are building technical capabilities across sectors in order to deliver high-quality interventions and transform lives around the world.

Overview: DT Global is seeking a Proposal Coordinator within the Economic Development, Governance, and Environment (EDGE) Practice to support new business efforts from capture planning to proposal submission. Working in close collaboration with the business development team, the Proposal Coordinator will help coordinate capture and proposal management, provide technical writing support, assist with recruitment efforts, and represent DT Global on partner calls and at business development related events. The Proposal Coordinator will report to the Director of Business Development.

Tasks and Responsibilities:

Business Development

• Support all aspects of the business development process in an effort to master all requirements and develop skills to lead marketing, capture and proposal development.
• Track business development forecasts, conduct desk research in support of specific opportunities or general market intelligence, and prepare competitors analysis.
• Support capture manager with development of internal process documentation including Opportunity Assessment Forms and Capture Plans, and upload documentation and maintain practice proposal files in NetSuite and Microsoft Teams.
• Work closely with the capture/proposal manager during capture and once a proposal is live, to coordinate logistics and administrative tasks through each stage of the proposal cycle, including coordinating with support teams such as pricing, recruitment, production and contracts.
• In collaboration with proposal manager, prepare compliance matrices for live solicitations.
• Contribute to technical solution designs, reviews, and analysis of proposal and business development strategy.
• Draft, review and format proposal documents including proposal annexes, and recruitment and partner documentation to be tailored to the requirements of the proposal solicitation.
• Provide technical writing support for various proposal sections including past performance, corporate capabilities, personnel, or other sections as assigned by the proposal manager.
• Track progress on recruiting and securing staff, review CVs for key and non-key personnel positions, shortlist candidates, lead initial interviews for select positions, and coordinate collection of all required recruitment documentation.
• In coordination with proposal manager, prepare pre-teaming agreements, teaming agreements, consulting agreements and Letters of Commitment for proposal partners and consultants.
• Provide administrative and logistical support for capture trips, and may serve as a local recruiter.
• Maintain record keeping for technical and local consultants, and manage logistics and administrative tasks for consultants including travel and submission of timesheets and expense reports.
• Provide guidance, mentorship and direct supervision to PMU members serving in proposal coordinator role during capture and live proposals.
• Maintain and update all business development files on SharePoint with necessary information to support overall knowledge management and proposal files

Learning and Innovation

• Engage in self-driven professional development and growth activities.
• Contribute to DT Global’s learning agenda.
• Organize and/or contribute to trainings around proposal capture and live solicitation processes, proposal coordinator responsibilities and general business development processes.
• Incorporate learning best practices into all aspects of work.

Education & Minimum Qualifications:

• Bachelor’s degree in international development or a related field; or equivalent combination of education and experience
• At least 1 year of business development experience, preferably on proposals for USAID or other USG agencies
• Knowledge of USAID and its typical proposal requirements
• Understanding of the competitive landscape in the USAID contracting space
• Team player with a proven ability to work well under pressure and handle multiple tasks successfully
• Strong organizational and prioritization skills
• Excellent oral and written communication skills
• Willingness to travel on short-term assignments overseas

Preferred Qualifications:

• Fluency in Spanish, French, or Arabic is preferred.

Core Competencies:

• TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
• COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
• ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
• DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
• PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global, LLC prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.