International Organization for Migration
Position Title : Project Support Officer
Duty Station : Djibouti, Djibouti
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 20 July 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
As the Government’s main counterpart on migration-related issues, IOM in Djibouti has been providing support in order to address migration opportunities and challenges, including migrants’ protection needs and risks, since the establishment of its office in 2009.
With a presence in the capital and in the Obock region and interventions in the other four regions of the country, IOM in Djibouti contributes to reinforcing the capacities of public institutions in ensuring effective migration management and to providing direct assistance and specialized protection services to vulnerable migrants and other vulnerable population groups.
In the framework of the Migrants Protection portfolio, IOM is implementing, with the support of the European Union, an EU Emergency Trust Fund (EUTF) project to support the government in ensuring effective migration management. Specifically, IOM is implementing a range of activities focused on (1) supporting national authorities to strengthen access to healthcare services for migrants; (2) supporting the government in providing assistance and protection services to the most vulnerable migrants, including children; (3) providing capacity building for governmental institutions to strengthen migration governance.
Under the overall supervision of Head of Programs and the direct supervision of Project Manager, the Project Support Officer will provide necessary support in the implementation, monitoring, and reporting of the EUTF project and other on-going projects in the mission, as needed.
Core Functions / Responsibilities:
1. Assist in conducting contextual analysis to identify potential activities to be implemented as part of the EUTF project in line with IOM mandate and the priorities established by the government and partners in Djibouti.
2. Support the overall implementation of the EUTF project in Djibouti, including its budgetary, administrative, and technical implementation, in compliance with IOM policies and standards, as well as donor requirements and as per the agreed timeline and deliverables.
3. Assist the Programme Manager through liaison with government counterparts, service providers and partners in the implementation of services, to vulnerable migrants, refugees, and host communities’ members.
4. Maintain and regularly update an efficient filling system for all documents, reports, and financial records of the EUTF project, and other on-going projects, as needed.
5. Under the guidance of the Programme Manager, closely monitor budget and expenses and follow up on the variances between budget and expenditures/commitments.
6. In close collaboration with the Resource Management Unit, support the drafting of documents including inter alia official correspondences, Memorandum of Understanding (MoUs), and contracts related to the on-going projects in the mission.
7. Support liaison with donors and drafting of donor updates, reports, and proposals and support the Head of Programs in regularly updating and reviewing active projects in terms of stated objectives, outputs, and activities.
8. Contribute to the development of new projects in close coordination with the Head of Programs, the Project Manager, and the Regional Office in Nairobi.
9. Work in close coordination with the Head of Programs to facilitate the establishment of a common Monitoring and Evaluation (M&E) framework for the mission, which incorporates regular reporting and data collection requirements for all on-going projects.
10. Support activities/initiatives aimed at ensuring visibility for the EUTF project as well as other on-going projects, as needed.
11. Participate and organize relevant meetings, activities, donor visits, etc. as requested by supervisor.
12. Participate in relevant coordination meetings, meetings with UN and government counterparts, seminars, and other events.
13. Undertake duty travel as required.
14. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Social Sciences, Law, International Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in non-profit and preferably international environment;
• Experience in project coordination and implementation, including in the areas of migration health, migrant assistance and child protection, and capacity building for government;
• Experience in the area of monitoring and evaluation and reporting;
• Experience working with UN Common System agencies, particularly on EU-funded projects, would be an advantage;
• Experience working as part of a multicultural team.
Skills
• Ability to work effectively with local authorities, academic institutions and the broader community to advance country office objectives;
• Excellent knowledge of Microsoft Office package;
• Ability to manage a varied workload and prioritize tasks, work under pressure, and meet deadlines.
• Knowledge on East and Horn of Africa would be an advantage.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 20 July 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 07.07.2022 to 20.07.2022
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2022 198 Project Support Officer (P2) Djibouti, Djibouti (57662486) Released
Posting: Posting NC57662487 (57662487) Released