War Child Holland
‘‘A dedicated administrator with excellent experience supporting the project management cycle and improving services”
Background
War Child Holland is presently scaling two of its interventions: Team up and Can’t Wait to learn.
Can’t Wait to Learn provides a quality evidence-based solution to close the education gap for millions of children affected by conflict. This self-paced digital education programme covering grade 1-3, offers children the opportunity to (continue to) learn to read, write and count, through educational games that are specifically created for and with these young children. Can’t Wait to Learn works together with Ministries of Education around the world to ensure that the learning objectives are in line with their national curricula, most recently for children in and outside of Ukraine.
TeamUp is a psychosocial support intervention developed by War Child Holland, Save the Children Netherlands and UNICEF Netherlands to meet the urgent psychosocial needs of refugee children. TeamUp is an inclusive psychosocial support group intervention with structured movement-based group activities based on play, movement, and body awareness for all children aged six to 18 years. TeamUp decreases stress and increases wellbeing. Over the past years, TeamUp has grown rapidly and has now developed a scaling strategy with the ambition to reach one million children by 2025.
Your Challenge
You are a dedicated administrator with excellent experience supporting the project management cycle and improving services.
You will be responsible for ensuring organizational and administrative support to help prepare and carry out the CWTL and TeamUp emergency responses due to the war in Ukraine. Once the responses are established, the position might broaden to other aspects of the programmes, especially their transition to scale.
You will report directly to the Can’t Wait to Learn Ukraine Response Project Manager until the Ukraine response is established and to the TeamUp Program Coordinator. You will liaise with internal stakeholders and coordinate processes with some external stakeholders such as suppliers and contractors, on behalf of the 2 Global Programmes.
Your Responsibilities
Providing project support
· Carries out a variety of subject-matter work within the project team to help prepare, carry out and complete the project.
· Helps the Project Manager of the Ukraine Response to prepare work-plans, work-flows, communication materials, budgets and other documents for donors and partners.
· Support the development of internal and external reports periodic internal and other reports for the project’s accounts and records.
· Coordinates projects and sub-projects by monitoring progress, identifying budget overruns and reporting on problems as they arise.
· Advises on, assists with and carries out matters relating to setting up the project’s accounts and records for new projects.
· Prepares subject matter for meetings, keeps minutes if necessary and tracks arrangements to ensure that they are fulfilled.
Maintaining contacts and providing administrative and organisational support to internal and external stakeholders
· Serves as a point of contact for internal and external stakeholders on matters concerning the work on the project. Provides information.
· Handles some or all of the communications to stakeholders about the work on the project and its progress, in consultation with the line manager.
· Follow up on logistical matters relating to trainings, meetings and visits of partners or donors both remote meetings and travels of staff of the project.
· Participates in various internal and external meetings and consultations.
Operational support
· Coordinates and supports procurement and recruitment processes in a timely manner, in line with internal and donor requirements.
· Supports financial administration of the programme.
· Advises on, assists with and carries out matters relating to setting up the project’s accounts and records for new projects.
· Maintains programme related filing up to date and provides access to relevant stakeholders.
· Carries out administration and filing for grant management processes.
Improving services
· Identifies opportunities to improve the standard of professionalism in the work on projects.
· Shares new learnings and experiences with the rest of the organisation.
Your Profile
· Intellectual and professional capabilities at or above VET college (senior secondary vocational education and training) level.
· Understanding of project-based working methods.
· Knowledge and experience in coordinating/ supporting multi-stakeholder projects.
· Fluency in English is required. Fluency in Ukrainian, Romanian, or Russian is desirable.
· Possesses the following transversal competencies: planning and organising, accuracy, result orientation, problem solving, cultural sensitivity, and flexibility.
· Affinity with War Child’s mandate, mission, and core values (Impact, Creativity, Inspiration and Integrity).
Our offer
Location: The Netherlands, within 2 hours travel by Public Transport from the War Child Holland Office. The successful candidate needs to be eligible to work in that country. Preference will be given to local candidates.
Contract: War Child offers a 2-year contract with the intention to prolong after that.
Our organisation
War Child is a dynamic organization. We keep an informal ambiance within our office and in our remote work, with lots of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, with a drive to reach the highest possible results against the lowest possible costs. War Child offers a challenging job in an inspiring work environment.
How to apply
Interested and qualified candidates are invited to apply before 11 May 2022. Make sure to upload your English CV (maximum of two pages) and cover letter by using the following hyperlink:
https://warchild.onlinevacatures.nl/job/231492/apply
N.B. War Child will be reviewing applications on a rolling basis and reserves the right to close the vacancy if a successful candidate is identified prior to the deadline.
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By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.**
War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.
The safety of children and youth is a paramount and essential to War Child’s work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.**
Disclaimer
• Only applications received via our website are processed.
• If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
• It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.