Project Finance Assistant

The Project Finance Assistant will provide assistance to the operations of project financial management. The incumbent will report directly to the Senior Finance Officer and will liaise with external service providers, such as consultants, subgrantees and other relevant parties. Internally, he/she/they will interact with all colleagues in the Bangkok office.

Main responsibilities:

• Reconcile grant financial reports and supporting documentation.
• Reconcile project consultant expenditure reports and supporting documentation.
• Coordinate with project lead on all requirements in order to finalize the reconciliation of grant financial reporting and consultant expenditure reports under the supervision of the Senior Finance Officer.
• Support project meetings and workshops on cash reimbursements, and check supporting documentation.
• Provide support on preparing project financial reports to donors.
• Prepare monthly project financial reports from the UNIT4 ERP system.
• Create project budgets on the UNIT4 ERP system.
• Update the subgrantee and subcontract logbook.
• Assist with end-of-year account closing and auditing.
• Support on any additional tasks as required.

Accountability:

• Ensure accuracy of grant and consultancy financial reports and supporting documentation.

Authority:

• Review grant financial reports and consultant expenditure reports.
• Reviews project expenditure reimbursement.

Who you are:

You are an enthusiastic and ambitious accountant/finance worker seeking an opportunity to grow in an international institution, with experience in supporting financial management projects. You are familiar with donor and project/programme requirements and regulations, as well as institutional finance policy.

Formal qualifications and knowledge:

• Degree in Accounting or Finance with a minimum of 1 years’ experience, or 3 years of experience in a similar role in a related field/degree.
• Experienced in bookkeeping practices and principles, and knowledge of internal controls, general ledger, cash management and reconciliations.
• Experienced in working with multiple foreign currencies and a good understanding of foreign exchange hedging.
• Experienced in working with financial and information technology systems and Microsoft Office, especially Excel.
• Fluent in Thai and good communication skills in English.

Desirable Qualifications:

• Familiarity with development aid.
• Experience in a research/non-profit organization.
• Experience working in an international environment.

Personal skills required in the position:

• Good planning, organizational and time management skills.
• Multi-tasking skills with the ability to prioritize tasks.
• Service minded with excellent communication and interpersonal skills.
• Fast learner with adaptable and flexible work ethics.
• Flexibility to adapt, positive attitude towards change, and a constructive approach to problem-solving.